Senior Executive Assistant

3 weeks ago

Melbourne, Victoria, Australia Robert Walters Full time

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Our client is seeking a self-motivated and highly organised Executive Assistant to support some of their senior consulting staff. This role requires someone who can manage and assume responsibility for stakeholders' agendas, effectively and proactively prioritising to ensure seamless service delivery to clients.

What You'll Do

As an Executive Assistant, your role will be pivotal in providing high-level executive support to in a dynamic client service environment. You'll be responsible for coordinating travel, managing busy calendars across multiple time zones, handling corporate AMEX reconciliations, expenses, and invoices. Your ability to build strong working relationships with key stakeholders will be crucial in this role.

  • Provide high-level executive support to a system leader and other senior executives in a fast-paced and changing client service environment.
  • Coordinate point-to-point travel; proactive planning in aid of supporting commercial agenda.
  • Manage several busy calendars, focusing on commerciality and time optimisation across multiple time zones.
  • Action corporate AMEX reconciliations, expenses and invoices.
  • Build strong working relationships with key stakeholders; flex and adapt to accommodate individual preferences.
  • Act as a thought partner and trusted advisor to Partners and others, guiding them toward making the right decisions about their use of time.
  • Act as an integral member of the EA & Operations Cohort, sharing ideas and knowledge to identify and drive process improvements and efficiencies.

What You Bring

The ideal candidate for the Executive Assistant position brings prior experience supporting busy senior executives. You possess strong communication & interpersonal skills, demonstrating responsiveness, intuition, and a high level of emotional intelligence. Your excellent time management skills allow you to handle multiple tasks at once with composure. Your adaptability and flexibility allow you to thrive in a fast-paced and changing environment.
  • Prior experience as an Executive Assistant supporting busy senior executives; professional services experience is helpful but not essential.
  • Strong communication & interpersonal skills; responsive, intuitive and demonstrate a high level of emotional intelligence.
  • Excellent time and project management skills; clear systems and composure to deal with multiple tasks at once.
  • Strong organisational skills to assist with all the behind-the-scenes magic while providing creative solutions.
  • A strong intellectual curiosity; creative thinker, interested in the bigger picture.
  • Adaptability and flexibility; thrive in a fast-paced and changing environment bringing open-mindedness and positivity to challenges.
  • Support EA/PA recruitment and onboarding processes
  • Mentor and coach the EA/PA cohort

What Sets This Company Apart

Our client is a global leader in business strategy, partnering with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. They embrace a transformational approach aimed at benefiting all stakeholders — empowering organisations to grow, build sustainable competitive advantage, and drive positive societal impact.

What's Next

Ready for an exciting career move? Apply now

Apply Today by clicking on the link

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.

To apply please click apply or call Nicola Wheeler on for a confidential discussion.Seniority level
  • Seniority levelMid-Senior level
Employment type
  • Employment typeFull-time
Job function
  • Job functionAdministrative
  • IndustriesStaffing and Recruiting

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