Construction Operations Coordinator

3 weeks ago

Sydney, New South Wales, Australia Parklife Metro Full time
Company Overview:
Parklife Metro JV is a pioneering joint venture that is shaping the future of Western Sydney through its transformative Metro project. Our commitment to delivering exceptional results and providing opportunities for growth sets us apart as a leader in our industry.

About the Project:
The Parklife Metro project is an ambitious $5 billion initiative that will leave a lasting legacy for the Greater Western Sydney community. This project involves the construction of 6 new stations, 12 metro trains, core rail systems, and a state-of-the-art stabling and maintenance facility at Orchard Hills. As the largest PPP project ever awarded in NSW, it presents a unique opportunity for professionals to advance their careers and contribute to something truly remarkable.

Salary: The estimated annual salary for this role is $80,000-$110,000 depending on experience, with opportunities for career progression and professional development.

Job Description:
We are seeking an experienced Site Administrator to join our Commercial department and support our project teams. The successful candidate will provide administrative support, including managing day-to-day activities, scheduling, communications, reporting, records management, procurement, accounts, and travel arrangements. They will also be responsible for client relationship management, events, and meetings.

Responsibilities:
  • Manage stock and stationery on-site, including ordering and inventory control.
  • Coordinate event and meeting management for the construction team.
  • Maintain accurate docket registers in Excel spreadsheets.
  • Process receipts for POs in SAP/Virtual Superintendent in a timely manner.
  • File dockets by supplier until matched with invoices.
  • Clear old dockets from folders where invoices have occurred.
  • Reconcile dockets and invoices, resolving any discrepancies.
  • Balance invoices with dockets.
  • Process invoices.
  • File invoices by supplier until sent to archives.
  • Awareness and assistance with cost code management for the site.
  • Prepare monthly listings of outstanding receptions for the Cost Controller.
  • Create credit note requests as required.
  • Closed out old credit notes.
  • Amend Purchase Orders as requested by Engineers.
  • Create and update Purchase orders for open orders as required.
  • Prepare ad-hoc reports as needed.
  • Provide feedback to Commercial Managers or Project Managers on processes and recommend improvements.

Benefits:
This role offers a competitive remuneration package, defined career progression, and development opportunities. You will work on one of the biggest projects in Western Sydney, contributing to your career advancement. Additionally, you will have access to a supportive and collaborative work culture, with opportunities to develop your skills and expertise.

Required Skills and Qualifications:
To succeed in this role, you will need:
  • Bachelor's degree in business administration or a related field (preferred).
  • 2+ years' experience as a Site Administrator or in a similar administrative role on large construction or infrastructure projects.
  • Experience using Virtual Superintendent (VS) is desirable.
  • Strong organizational and multitasking abilities.
  • Excellent communication skills, both verbal and written.
  • Proficient in Microsoft Office Suite and document management systems.

Location: St Marys or Badgerys Creek.

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