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Event Planning Specialist
2 months ago
About the Role
We are seeking a highly organized and detail-oriented Event Planning Specialist to join our Clients and Markets team in our Sydney office. Reporting to the Event Manager, the primary objective of this role will be to assist in delivering events for all practice groups and working cohesively to ensure a high level of support and coordination is provided for firm events including employee, industry and client functions.
Key Responsibilities
- Coordinate the logistics and setup associated with all local events, ensuring seamless execution and timely completion.
- Collate, enter, and maintain event requirements in the event booking software program (CABS), ensuring accuracy and up-to-date information.
- Research and recommend venues, suppliers, and services to support event planning and execution.
- Manage event budgets, track expenses, and ensure compliance with company policies and procedures.
- Communicate event details and requirements to relevant departments, ensuring timely and effective execution.
- Attend events and provide on-site support, as required, to ensure a positive experience for clients and stakeholders.
- Process invoices and manage event-related expenses, ensuring accurate and timely payment.
- Provide administrative support to the Events Manager and other team members, as needed, to ensure the smooth operation of the Events department.
- Participate in national business development projects, contributing to the growth and success of the firm.
Requirements
To be successful in this role, you will have:
- Tertiary qualifications in event management, marketing, or a related field.
- Minimum 2 years' experience in corporate events, business development, or a related field within a professional services environment.
- Experience with event booking software (CABS or equivalent) and client relationship databases (Interaction) is highly desirable.
- Flexibility with working hours and a willingness to work autonomously, with a strong attention to detail and ability to prioritize tasks effectively.
- Proven ability to use Microsoft applications, including Word, Excel, Outlook, and PowerPoint.
- Strong administration, organizational, and time management skills, with a focus on delivering high-quality results.
About Clayton Utz
Clayton Utz is a leading Australian law firm, providing expert advice and services to clients across a range of industries. Our Clients and Markets team is responsible for providing services and advice on client relationship management, marketing, event management, market and industry research, and more.
