Workshop Operations Specialist

6 days ago


Melbourne, Victoria, Australia beBeeSystems Full time $70,000 - $95,000
Job Title: Workshop Accounts and Systems AdministratorDescription:

We are seeking an organised, systems-savvy individual to support our team servicing heavy vehicles, trucks, and elevated work platforms.

The successful candidate will manage workshop administration, coordinate accounts, and help streamline service and job tracking processes using ERP systems.

Key Responsibilities:

  • Administer day-to-day workshop operations, including scheduling, job tracking, quoting, and customer communication
  • Maintain and improve ERP/workshop management systems (ideally Odoo)
  • Ensure correct use of computer systems for vehicle service history, job cards, and maintenance tracking
  • Train technicians and staff in using digital systems and ensure process adherence
  • Monitor workflows for accuracy and efficiency across servicing jobs
  • Assist with procurement and inventory record management
Required Skills:
  • Solid experience in admin and accounts in a mechanical or service-based environment
  • Strong working knowledge of ERP and workshop management software (Odoo or similar)
  • Confident with vehicle servicing systems – understanding how service records, job cards, inspections, and compliance documents are logged and managed
  • A systems and process thinker who can spot inefficiencies and implement improvements
  • Strong communication and training skills – comfortable guiding workshop staff through systems and protocols
  • Excellent time management and attention to detail
About Us:

We are committed to providing the highest level of service to our customers. We offer a competitive package that includes opportunities for growth and professional development.

What You Need To Know:

  • Familiarity with digital maintenance schedules and service tracking systems
  • Bookkeeping or finance-related qualifications
  • Experience setting up or optimising ERP/workshop systems


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