Business Support Specialist

4 days ago

Sydney, New South Wales, Australia Alstom Full time

About Us

At Alstom, a global leader in transport networks and mobility solutions, we empower people to move freely and sustainably. With a diverse portfolio of high-speed trains, metros, monorails, trams, and turnkey systems, we deliver innovative solutions to our customers worldwide.

Your Future Role

We are seeking an experienced Business Support Specialist to provide critical support to the Finance and Human Resources Directors at our Australian head office in North Ryde. This 12-month maximum term contract offers a unique opportunity to join our dynamic team and contribute to the success of two key functions within the ANZ organisation.

Main Responsibilities

  • Support the Directors in creating agendas, distributing meeting minutes, actions, and events, ensuring seamless coordination and effective communication.
  • Manage event logistics, including supplier communications, facilitator arrangements, and attendee management, as well as handle purchase requests, purchase orders (PO), and external vendor queries.
  • Provide day-to-day operational support to the Directors, encompassing team and individual meeting arrangements, travel bookings (onshore and offshore), hotel accommodations, expense claims, and voucher management.
  • Maintain computer systems by updating data, creating and distributing documents, and ensuring efficient documentation and filing systems.
  • Arrange appointments, schedule meetings, and maintain calendars for the Finance and HR Leadership teams.
  • Undertake general finance and HR duties, including confidential dossier management, report generation, and data entry.
  • Produce reports, presentations, and briefs, and develop and implement efficient documentation and filing systems.
  • Manage invoices, including supplier creation, PO creation, and follow-up with suppliers and the accounting department, while also handling expenses.
  • Support logistics organization for Executive & HR seminars.

Your Skills and Qualifications

  • Demonstrate exceptional multitasking abilities, prioritization skills, and attention to detail, ensuring efficient task completion and minimal errors.
  • Showcase strong verbal and written communication skills, with the ability to interact professionally at all levels, fostering effective collaboration and relationships.
  • Proficient in MS Office Suite (Word, Excel, PowerPoint) and experience with project management tools, enabling seamless integration and productivity.
  • Demonstrate discretion and integrity when handling sensitive information, upholding confidentiality and trust.
  • Exhibit strong analytical skills, anticipating needs and resolving issues proactively, ensuring timely resolution and minimal disruption.
  • Able to thrive in fast-paced environments, adapting to changing priorities and deadlines, and maintaining a calm demeanor under pressure.
  • Excellent relationship-building skills and a collaborative mindset, fostering positive working relationships and a supportive team culture.
  • Strong time management skills, with a proven ability to meet deadlines and deliver results-oriented outcomes.

Career Opportunities and Benefits

This exciting role offers a great opportunity to join a true industry leader at a transformative time, supporting two key functions within the ANZ organisation. We offer a competitive salary package, commensurate with experience, estimated to be around $90,000 - $110,000 per annum, depending on qualifications and location. As a global business, we value diversity, inclusivity, and agility, providing a dynamic and supportive work environment that encourages growth, learning, and career advancement.

Please Note

Alstom is an equal-opportunity employer committed to creating an inclusive workplace where everyone feels valued and respected. We celebrate diversity across the 70+ countries we operate in and strive to attract talented individuals from diverse backgrounds. If you believe you have the right skills and experience, we encourage you to apply for this exciting opportunity.

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