Senior Executive Assistant

**Executive Assistant Role**

As a key member of our team, you will provide senior support to our senior Insurance Partner, ensuring their practice runs smoothly and efficiently.

Your responsibilities will include:

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• Providing executive level one on one support with a Senior Partner\
• Managing competing priorities and providing consistently high levels of support\
• Preparing, coordinating and reviewing high-level communication, including correspondence and advices\
• Attending to client and matter queries, and managing the process of opening new clients and matters\
• Capturing and recording fee earner business development activities\
• Liaising with internal and external clients, assisting with queries and directing as appropriate\
• Assisting lawyers with various paralegal tasks, including drafting of Court documents and attending to Court e-filing\
• Processing third-party invoices and disbursements, and compiling and preparing fee earner expenses\
• Maintaining and updating client contact lists and entering fee earner business development activities in the firm's client contact database\
• Providing assistance with the preparation of client reports\
• Supporting the team with ad-hoc duties as required\
• Developing excellent working relationships with external and internal clients\
• Ability to work autonomously and as part of a team environment\
• Flexibility to adapt to changing priorities and deadlines\
• A positive attitude to work, and an adaptable and collaborative approach\
• Ability to perform to a high standard in a large volume Insurance practice\
• Strong legal support background, forward thinking approach and initiative\
• Superior attention to detail, high level of professionalism and service excellence\
• Clear and concise communication, ability to maintain confidentiality and act with discretion\
• Experience with Elite 3E and iManage will be highly regarded\
• Ability to develop excellent working relationships with external/ internal clients\
• All other ad hoc duties as required\
• Client and matter: Attending to client and matter queries, and managing the process of opening new clients and matters through to closure of a matter\
• Finance: Processing third-party invoices and disbursements, compiling and preparing fee earner expenses, timesheet management using the firm's time management system, Intapp Time, and providing assistance with the preparation of client reports\
• Business Development: Maintaining and updating client contact lists, entering fee earner business development activities in the firm's client contact database, InterAction, and providing assistance with the preparation of client reports\
• Essential skills and experience: Legal admin or professional services experience, superior attention to detail, high level of professionalism and service excellence, flexibility to work autonomously and as part of a team environment, experience with Elite 3E and iManage will be highly regarded, positive attitude to work, adaptable and collaborative approach, ability to perform to a high standard in a large volume Insurance practice, strong legal support background, forward thinking approach and initiative\
• Competencies used to inform all aspects across Business Services career development: Technical Excellence, People and Team, Client/Stakeholder Relationships, Service Delivery and Commercial Awareness, Personal Effectiveness\
• Benefits: Clyde & Co is committed to providing extensive personal and professional development opportunities for our people enabling them to be highly effective in their current role as well as assisting them to fulfil their career aspirations\
• How we will support you: Clyde & Co is committed to providing comprehensive training and development programs to help you achieve your career goals\
• Company Information: Clyde & Co is a leading global law firm specialising in insurance, transport, construction, energy, trade and commodities\
• Asia Pacific Region: Clyde & Co has offices in key locations throughout the Asia Pacific region, offering a range of legal services to businesses operating in this region\
• About us: We are a globally integrated firm with a reputation for delivering high-quality legal advice and services to our clients\
• Our values: We value teamwork, integrity, innovation, and customer satisfaction\
• Why join us: Join us and become part of a dynamic team that is passionate about delivering exceptional results for our clients\
• Key Responsibilities: The successful candidate will have responsibility for supporting our senior Insurance Partner in their day-to-day operations, including providing administrative support, managing competing priorities, and communicating with clients and stakeholders\
• Required Skills and Qualifications: To succeed in this role, you will need to possess strong legal support skills, including the ability to manage competing priorities, communicate effectively with clients and stakeholders, and provide administrative support\
• Additional Requirements: You will also require strong analytical and problem-solving skills, as well as the ability to maintain confidentiality and act with discretion\
• Special Conditions: This position requires a flexible work arrangement, including the ability to work outside normal business hours when necessary\

We look forward to hearing from you