Accounts Payable/Receivable Billing Specialist
3 days ago
About Oceania Ground Force - Ground Handling
Oceania Ground Force, a leading Australian-owned Ground Handling Services Company, is committed to delivering professional and efficient services to leading airlines. With over 25 years of experience, we have grown to over 500 employees in 14 locations across Australia and the Pacific. Our company blends cutting-edge technology and equipment with a hands-on management approach to ensure exceptional service quality.
About the Role
The successful candidate will be a key member of the finance team, reporting directly to the Chief Financial Officer (CFO). As a Financial Operations Coordinator, you will be responsible for managing the full function payable process and assisting with various accounts receivable functions. Your primary objective will be to maintain accurate financial records, ensure timely payments, and contribute to the continuous improvement of financial processes.
Key Responsibilities: Accounts Payable
- Manage the end-to-end accounts payable process, including coding, processing, reconciliation, and payment runs.
- Address and follow up on queries related to accounts payable in a timely manner.
- Ensure timely payment of all periodic payment requirements and adherence to Accounts Payable procedures, GST legislation, and Company Procurement Policy and Guidelines.
- Review and process outstanding invoices in the system expediently, maintaining accuracy and efficiency.
- Ensure all invoices are appropriately authorized prior to payment.
- Debit/Credit Card Management.
Key Responsibilities: Accounts Receivable
- Generate and issue invoices for services rendered.
- Assist in resolving queries related to accounts receivable.
- Efficiently manage payment receipting processes.
General Responsibilities
- Provide support to team members by collating information, sharing knowledge, and efficiently recording customer information/requests.
- Actively contribute to innovation and continuous improvement initiatives within the finance team.
Requirements
- Accounting, Business Administration, or equivalent experience or vocational qualifications.
Experience
- Accounts Payable: Candidates should ideally have at least 2-3 years of relevant experience in accounts payable in a high volume, multi-entity company. Experience in managing end-to-end AP processes, including invoice processing, reconciliation, and payment runs, is highly valued.
- Accounts Receivable: 2-3 years of experience in accounts receivable or a related area is beneficial. Experience in generating invoices, handling collections, and resolving customer queries is required.
Skills
- Technical Skills: Proficiency in using accounting software and ERP systems is essential. Specific experience with platforms like NetSuite, QuickBooks, SAP, or others.
- Excel Skills: Strong skills in Excel including pivot tables, and functions for data manipulation and analysis.
- Attention to Detail: The ability to maintain accuracy in financial records and process invoices with precision is crucial.
- Communication Skills: Clear and effective communication skills, both written and verbal, are important for interacting with internal and external stakeholders.
- Analytical Skills: An ability to analyse financial data, identify discrepancies, and resolve issues efficiently.
- Time Management: Capacity to manage high volumes of work, prioritize tasks, and meet deadlines consistently.
Adaptability and Continuous Improvement Mindset
- A willingness to adapt to changing processes, technology, and regulations is highly valued. Being proactive in suggesting and implementing process improvements is vital.
- Team-oriented mindset with the capacity to work autonomously.
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