High-Level Administrative Support Specialist

7 days ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $90,000 - $120,000
Job Overview

This role is focused on providing high-level administrative support to senior leaders in a fast-paced environment. As an Executive Assistant, you will be the right hand to senior leadership, ensuring seamless day-to-day operations and delivering exceptional results.

Key Responsibilities
  • Manage complex executive calendars, prioritizing meetings and resolving scheduling conflicts with ease.
  • Coordinate leadership meetings, including agendas, logistics, and follow-up actions to maintain smooth communication channels.
  • Act as a communication proxy, handling approvals and ensuring timely resolution of requests from various stakeholders.
  • Organize travel itineraries and manage expense submissions with accuracy, ensuring compliance with company policies.
  • Support special projects through research, data analysis, and report preparation, leveraging your analytical skills to drive business outcomes.
Requirements
  • A minimum of 6 years' experience in an administrative role, with at least 2 years supporting VP/Director-level executives, preferably in high-tech or professional services industries.
  • Exceptional verbal and written communication skills, with the ability to build strong relationships with stakeholders at all levels.
  • Strong stakeholder management and rapport-building abilities, with a proven track record of driving collaboration and consensus across teams.
  • Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), with experience working in a Mac/Windows environment.
  • Bachelor's degree in Business, Technology, or a related field, with a strong foundation in business principles and practices.
  • Proven ability to solve problems, make decisions, and champion improvements, with a customer-centric approach that drives business growth and success.
About Us

We are committed to being a Diversity Confident Recruiter and welcome applications from people from diverse backgrounds, including those with disabilities. Please indicate your preferred method of communication in your application and let us know if you require any reasonable adjustments should you be contacted for an interview.

We value precision, partnership, and progress, and we're excited to have you join our team

Locations: Melbourne, Victoria, Australia; Parkville, Victoria, Australia; Southbank, Victoria, Australia; Williamstown, Victoria, Australia; Albert Park, Victoria, Australia; Doncaster, Victoria, Australia; Caroline Springs, Victoria, Australia; Chadstone, Victoria, Australia; Melbourne Airport, Victoria, Australia; Monbulk, Victoria, Australia; South Yarra, Victoria, Australia; Gladstone Park, Victoria, Australia

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