High Level Administrative Support Specialist

4 days ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $90,000 - $120,000

Prime Value Asset Management is a multi-award winning investment manager with an impressive history of building wealth with investors.

We manage in excess of $3.5 billion across asset classes including income securities, equities, property, and alternative assets.

The company offers the benefits of a boutique organisation with the stability, security and resources of a larger entity.

Job Description

The High Level Administrative Support Specialist provides support to senior executives to provide high-level administrative, strategic, and operational assistance.

This role requires exceptional organisational skills, discretion, and the ability to anticipate needs and act with initiative.

The ideal candidate will be a confident communicator who thrives in a fast-paced, high-stakes environment, enabling senior executives to focus on strategic priorities by efficiently managing their time, relationships, and information flow.

Responsibilities
  1. Manage and prioritise calendar, appointments, meetings, and travel.
  2. Prepare, edit, and proofread correspondence, reports, presentations, and meeting materials.
  3. Create email communications based on executive requirements
  4. Coordinate internal and external meetings, ensuring agendas, briefings, and minutes are prepared in advance and distributed appropriately.
  5. Screen and manage calls, emails, and communications on behalf of senior executives.
Required Skills and Qualifications

The ideal candidate will possess:

  • Experience in a senior administrative or support role, ideally supporting C-suite executives.
  • Strong written and verbal communication skills, with excellent attention to detail.
  • Exceptional organisational and time management skills; able to manage multiple priorities and meet tight deadlines.
  • A high level of discretion, integrity, and professionalism.
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with collaboration tools such as Teams, Zoom is a plus.
  • The ability to work autonomously, think critically, and act proactively.
Benefits

This role offers a unique opportunity to work in a dynamic and award-winning investment management company.

The successful candidate will have the opportunity to develop their skills and experience in a supportive and collaborative environment.

Others

To express interest in this position, please submit your application, including a cover letter and CV.

A response will be made to shortlisted candidates.

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