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Senior Executive Administrator

2 months ago

Sydney, New South Wales, Australia Anton Murray Consulting Full time

Location: Sydney
Type: Contract or Temporary

Anton Murray Consulting is a prominent global investment banking firm in search of a Senior Executive Administrator for a contract role with potential for permanent placement.

Ideal Candidate Profile:

The successful applicant will possess a minimum of four years' experience in executive assistance, preferably within financial or professional services sectors, and will demonstrate exceptional communication abilities.

Key Responsibilities Include:

  • Managing complex schedules, including the organization of internal and external meetings, calls, and video conferences.
  • Overseeing team calendars and maintaining contact lists.
  • Prioritizing telephone communication and ensuring prompt and accurate message delivery.
  • Arranging travel logistics, including flights and accommodations, while adhering to travel policies and maintaining awareness of team members' schedules.
  • Handling expense reports for a team of bankers on a monthly basis and assisting with general administrative tasks, including sourcing and compiling research information.
  • Coordinating courier services and managing incoming and outgoing mail.
  • Performing general administrative duties, including document preparation and ad hoc project support.
  • Facilitating client entertainment by organizing lunches and dinners, and collaborating with the Events Manager to invite clients to various functions.
  • Fostering a collaborative work environment within the executive assistant team, ensuring coverage during breaks and absences.
  • Building and nurturing relationships with colleagues in offshore offices.

Required Experience:

  • Outstanding written and verbal communication skills.
  • Previous experience as an executive assistant in investment banking or financial services.
  • Experience supporting senior management within an organization.
  • Adept at managing priorities and addressing conflicting issues professionally.
  • Proficient in Microsoft Office Suite.
  • Extensive administrative experience in a dynamic work environment.

The ideal candidate will bring around four years of executive assistance experience from financial or professional services backgrounds, complemented by strong communication skills.