High Impact Support Partner

2 weeks ago

Sydney, New South Wales, Australia beBeeAdministrative Full time
Senior Administrative Professional

This is a high-impact opportunity to work closely with senior executives and management teams as their trusted partner, managing priorities, driving governance processes, and ensuring seamless day-to-day operations. You'll join a close-knit, values-driven team that's passionate about what they do, collaborating in a culture of intellectual curiosity, openness, and bold ideas.


About the Role

As a key member of the support team, you will be responsible for:

  • Managing calendars for senior executives by scheduling meetings, resolving conflicts, and booking rooms
  • Key liaison between executives and internal/external stakeholders
  • Attending internal meetings, documenting outcomes, and supporting various team members across administrative tasks
  • Coordinating and managing company-hosted events, overseeing logistics, venues, catering, and travel arrangements
  • Assisting with internal and external event coordination, reception, and board meeting logistics
  • Coordinating strategic meetings, priorities, and follow-ups across the division
  • Leading and collaborating with business support teams to drive operational efficiency
  • Preparing board papers, financial reports, and governance materials
  • Supporting internal and external communication strategies to ensure consistent messaging and stakeholder engagement
  • Overseeing travel arrangements, expense management, and administrative processes to support executive and team needs

About You

To succeed in this role, you will ideally bring:

  • 5+ years' experience supporting senior executives, ideally from a financial services background
  • Exceptional stakeholder management and gatekeeping instincts
  • Strong Microsoft Office skills and tech-savviness
  • Discretion, loyalty, and a calm presence
  • Resilience, resourcefulness, and a proactive mindset

We're passionate about shaping the future and we love hearing from people who share that vision. If you're excited about this opportunity or about working with our team, we encourage you to apply.


Benefits
  • Work from anywhere in Australia for up to one month each year
  • An annual allowance to empower you to prioritise your personal wellbeing
  • Study support and commitment to supporting professional development

Diversity and Inclusion
  • Strong commitment to all aspects of Diversity and Inclusion through a robust 7 pillar strategy
  • A growing number of employee-led networks who work to raise awareness and drive continued change
  • Support for Aboriginal and Torres Strait Islander Peoples to help secure their communities' futures

Employment Details
  • Mid-Senior level position
  • Full-time employment
  • Administrative role within Financial Services, Funds and Trusts, and Investment Management industries

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