Executive Assistant

2 months ago

Melbourne, Victoria, Australia Australia and New Zealand Banking Group Limited (ANZ) Full time

About the Role

As an Executive Assistant in our Team, you'll play a key role in helping to provide executive support for two General Managers in Talent & Culture, supporting the Workforce Transformation and Strategy and Strategic Delivery functions. This includes managing diaries, helping to prioritise and prepare for meetings, and managing stakeholder expectations.

This role is an exciting combination of an Executive Assistant role along with providing broader Team support.

You are someone who is highly organised and can thrive in a fast-paced, constantly changing environment. You are able to juggle competing priorities and different agendas and build collaborative relationships with your stakeholders – across the business, in Talent and Culture and within the Functions. You are highly proactive, have an eye for detail, and take personal accountability for outcomes.

Key responsibilities include:

  • Executive diary management, in a fast-moving environment
  • Communication and stakeholder management – leaders, peers, team members, external parties
  • Business management support activity – including team finances and invoice management, including resolving and escalating queries and ensuring payments are made accurately and on time
  • Support team cadence and ways of working – including planning sessions, team workshops and events
  • Support the pulling together of papers and presentations which may require aspects of managing and analysing data
  • Professionally managing & building key relationships
  • Effectively communicating and engaging with stakeholders, putting employee experience and values at the heart of what you do and in line with ANZ behaviours
  • Building networks with peers – within T&C and the business, creating a community of mutual support and learning
  • Collaboration – with team members and other colleagues in supporting team activities and initiatives
  • Discretion – the ability to exercise foresight and discretion in supporting leader and the team and an ability to treat confidential information with sensitivity

What will you bring?

To grow and be successful in this role, you will ideally bring the following:

  • Experience in executive diary management in a complex fast-moving environment and within a large organisation
  • A team player with a positive, can-do attitude who genuinely enjoys collaborating with others in service of business needs
  • Excellent administrative and organisational skills, high level of Outlook proficiency and experience with Excel, Word, and PowerPoint. and a strong delivery focus
  • Ability to manage competing priorities and resolve issues at pace

So why join us?

From the moment you join ANZ, you'll be doing meaningful work that will shape a world where people and communities thrive.

But it's not just our customers who'll feel your impact. you'll feel it too. Because at ANZ, you'll have the resources, opportunities, and support you need to take the next big step in your career.

We're a diverse bunch at ANZ in different roles, different locations, doing different things. That's why we have a range of flexible working arrangements, so our people can 'make work, work for them'. We also provide a range of benefits including access to health and wellbeing services and discounts on selected products and services from ANZ and more.

At ANZ, you'll be part of an organisation where the different backgrounds, perspectives and life experiences of our people are celebrated. That's because we're committed to building a workplace that reflects the diversity of the communities we serve. We welcome applications from everyone and encourage you to talk to us about any adjustments you may require to our recruitment process or the role itself. If you are a candidate with a disability or access requirement, let us know how we can provide you with additional support.

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