Executive Support Officer

5 hours ago

Gold Coast, Queensland, Australia beBeeLeadership Full time $130,000 - $159,999
Personal Assistant to Founder/CEO

About the Role:

In this dynamic position, you will provide exceptional support to our visionary leader. As a Personal Assistant to the Founder/CEO, your expertise in project management, proactive approach and meticulous attention to detail will shine.

Working from our Gold Coast micro-office, with flexible working hours due to varying time zones, you'll appreciate the autonomy and variety on offer within this role.

As a skilled communicator and time manager, you'll be valued as a key player within our purpose-led organisation.

Key Responsibilities:

  • Managing calendars to schedule personal appointments alongside business meetings with attendees across various timezones.
  • Managing agendas, minutes and actions registers ensuring task tracking and completion.
  • Leveraging systems such as Slack, Workplace, Jira and Google suite to manage tasks and documentation.
  • Coordinating inbound and outbound correspondence in a professional manner.
  • Coordinating all aspects of domestic and international travel arrangements.
  • Building positive relationships with internal and external stakeholders.
  • Preparing documentation such as presentations and reports.
  • Coordinating collection and delivery of goods and services.
  • Managing supplies and vendors.
  • Completing personal tasks for your leader, including managing documentation and household payments.

Qualities Required:

  • Dedication to discretion and maintaining confidentiality.
  • Strong multitasking skills.
  • Commitment to accuracy and attention to detail.
  • Highly developed organisational skills and self-motivated mindset.
  • Skilled in developing collaborative relationships with internal and external stakeholders.
  • Outstanding relationship and communication skills.

Preferred Skills and Experience:

  • Minimum 10 years' experience supporting C-suite executives.
  • Demonstrated track record in project management and associated task management software.
  • Strong proficiency in Microsoft Office and Google suite.

Benefits:

  • Hybrid working arrangements.
  • Flexible working hours due to working within different time zones.
  • Opportunities for international travel.

  • Executive Office Manager

    2 days ago

    Gold Coast, Queensland, Australia Dreamworld Full time

    **Executive Office Manager****(****Requisition ID***:**015462****)****Description****Executive Office Manager -****Part-time (3 Days)**- Australia's favourite theme parks present an opportunity for an experienced and enthusiastic Executive Office Manager to join our team. Reporting to the CEO, you will assign, schedule, coordinate, oversee and evaluate the...

  • Office & Executive Administrator

    22 hours ago

    Gold Coast, Queensland, Australia Wyndham Destinations Full time

    **We Put the World on Vacation**Travel + Leisure Co. is the world's leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and...

  • Executive Support Officer

    2 days ago

    Gold Coast, Queensland, Australia beBeeSupport Full time $90,000 - $120,000

    About UsThe Department of Education strives to build a diverse and inclusive workforce that reflects the community it serves. The recruitment process aims to assess suitability by making reasonable adjustments to support applicants throughout all stages.About Upper Coomera State CollegeAs a Prep to Year 12 campus, we cater for students from ages 5 to 17. Our...

  • Executive Support Specialist

    1 day ago

    Gold Coast, Queensland, Australia beBeeAdministrative Full time $95,000 - $110,000

    We are seeking a highly skilled and experienced Administrative Professional to join our team. This dynamic role offers the ideal opportunity for someone who is passionate about delivering exceptional administrative support and contributing to the success of our organization.As an Office & Executive Administrator, you will be responsible for managing...

  • Executive Support Specialist

    2 days ago

    Gold Coast, Queensland, Australia beBeeSupport Full time $85,000 - $105,000

    Executive Support SpecialistWe are seeking an experienced Executive Support Specialist to join our team. The ideal candidate will have 5+ years of experience in an office-based role, preferably in the legal industry.About the Role:The successful candidate will be responsible for coordinating and managing appointments, video conferencing, meetings, and the...

  • Chief Executive Officer

    18 hours ago

    Gold Coast, Queensland, Australia beBeeExcellence Full time $500,000

    Executive Leadership OpportunityWe are seeking a seasoned Chief Operating Officer to drive business growth and operational excellence.The ideal candidate will have extensive experience in development, building, or large-scale construction, with a proven track record of scaling operations and delivering big projects.Key Responsibilities:Oversee the execution...

  • Office Support Professional

    1 week ago

    Gold Coast, Queensland, Australia beBeeAdministration Full time $60,000 - $90,000

    Executive Administration & Office CoordinatorWe are seeking a highly skilled and experienced Executive Administration & Office Coordinator to join our national network.The ideal candidate will have experience in executive administration or office coordination, ideally with exposure to compliance or membership/franchise environments. They should be proactive,...

  • Executive Support Specialist

    2 days ago

    Gold Coast, Queensland, Australia beBeeAdministrative Full time $27,000 - $35,000

    Job Title: Executive Support SpecialistThe ideal candidate for this role will be highly organized, possess excellent communication skills and have a strong ability to multitask.This position involves providing administrative support to the company's leadership team. Responsibilities include:Managing calendars, coordinating travel arrangements and preparing...

  • Executive Support Specialist

    2 days ago

    Gold Coast, Queensland, Australia beBeeAdministrative Full time $100,000 - $120,000

    Key Job ResponsibilitiesWe are seeking a highly skilled and experienced administrative professional to provide secretarial and support services to our executives. The successful candidate will be responsible for managing day-to-day activities, including coordinating travel arrangements, preparing meetings, and handling confidential matters.Key Role...

  • Executive Support Officer

    2 days ago

    Gold Coast, Queensland, Australia beBeeAdministrative Full time $74,722 - $83,500

    Job Summary:We are seeking an experienced Administrator to join our team. The successful candidate will be responsible for providing high-level administrative support and ensuring the smooth operation of our office.Key Responsibilities:Provide efficient administration services, including data entry, filing, and record-keepingManage correspondence, both...