Executive Assistant

2 weeks ago


Wacol, Queensland, Australia Hitachi Full time
About the Role

This is a new and exciting opportunity for an Executive Assistant to join the Hitachi team at our Wacol office in Brisbane. Reporting to the Managing Director, you will play a pivotal role in ensuring seamless executive support.

Key Responsibilities
  • Provide high-level administrative and project support to the Managing Director, including meeting arrangements, catering, minutes, and agenda preparation, as well as compilation of meeting reports.
  • Manage the Managing Director's emails, calendars, and set up meetings as required.
  • Efficiently sort incoming and outgoing correspondence, including handling the inbox, flagging key emails, responding to correspondence, and organizing client folders, including letters and packages.
  • Support the Managing Director's daily activities.
  • Advise on time-sensitive and prioritize urgent issues for the Managing Director, ensuring appropriate follow-up.
  • Work closely with the executive team to organize travel and accommodation.
  • Handle and manage confidential documents to ensure they remain secure.
Requirements
  • Proven experience as an Executive Assistant or in a similar administrative role.
  • Excellent communication (oral and written) and interpersonal skills, with the ability to manage relationships and deal effectively with people at all levels.
  • Advanced experience using Microsoft Office programs.
  • Strong attention to detail and accuracy.
  • Advanced organizational and time management skills.
  • Capability to multitask and prioritize tasks effectively.
  • Ability to maintain confidentiality and work with sensitive information.
  • In-depth knowledge of office management, with basic accounting skills advantageous.
  • Proven ability to be proactive and show initiative, working independently.
About Hitachi

At Hitachi, we believe that success comes from the partnership of our market-leading products and the quality of our people. We are an equal opportunity employer, committed to diversity and inclusion in the workplace.



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