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Executive Assistant

2 months ago

Wacol, Queensland, Australia Hitachi Construction Machinery Full time

About the Role

This is an exciting opportunity for an Executive Assistant to join the Hitachi Construction Machinery team at our Brisbane office. Reporting to the Managing Director, you will play a pivotal role in ensuring seamless executive support.

Your Key Responsibilities

  • Provide high-level administrative and project support to the Managing Director, including meeting arrangements, catering, minutes, and agenda preparation, as well as compilation of meeting reports.
  • Manage the Managing Director's emails, calendars, and set up meetings as required.
  • Efficiently sort incoming and outgoing correspondence, including handling the inbox, flagging key emails, responding to correspondence, and organizing client folders, including letters and packages.
  • Support the Managing Director's daily activities.
  • Advise on time-sensitive and prioritize urgent issues for the Managing Director, ensuring appropriate follow-up.
  • Work closely with the executive team to organize travel and accommodation.
  • Handle and manage confidential documents to ensure they remain secure.

About You

  • Proven experience as an Executive Assistant or in a similar administrative role.
  • Excellent communication (oral and written) and interpersonal skills, with the ability to manage relationships and deal effectively with people at all levels.
  • Advanced experience using Microsoft Office programs.
  • Strong attention to detail and accuracy.
  • Advanced organizational and time management skills.
  • Ability to multitask and prioritize tasks effectively.
  • Ability to maintain confidentiality and work with sensitive information.
  • In-depth knowledge of office management, with basic accounting skills advantageous.
  • Proven ability to be proactive and show initiative, working independently.

About Hitachi Construction Machinery

At Hitachi Construction Machinery, we believe that success comes from the partnership of our market-leading products and the quality of our people. We value our employees and strive to create a supportive and inclusive work environment that allows them to grow and develop their careers.