Event Logistics Manager

2 days ago

Melbourne, Victoria, Australia beBeeCoordination Full time $75,000 - $80,000
Job Overview:

This role is a fantastic opportunity for an experienced Event Crewing and Project Coordinator to join our team. The ideal candidate will have a proven track record in scheduling roles, particularly in the events industry.

Key Responsibilities:
  • Crew Management:
    • Schedule and book internal and freelance crew for all projects and events, ensuring the right skills and experience
    • Maintain an up-to-date database of crew availability, skills, and certifications
    • Serve as the primary contact for crew scheduling, travel, and onsite logistics
    • Manage crew timesheets and work reports for payroll and billing
    • Schedule training sessions for crew
    • Recruit internal and external crew during weekdays to keep the crewing database current
  • Logistics and Equipment Coordination:
    • Collaborate with clients and warehouse team on AV equipment allocation, preparation, and transport
    • Coordinate freight with the warehouse to ensure gear is prepped and loaded on time
    • Manage vehicle bookings and routing for equipment and crew transport
    • Handle logistics for cross-state events, including flights and accommodations
  • Communication, Administration, and Reporting:
    • Work with Account Managers to manage client services and event logistics
    • Build and maintain strong client relationships
    • Identify and resolve logistical or scheduling issues proactively
    • Maintain accurate project records, budgets, run sheets, and expense tracking
    • Gather feedback from clients, team members, and crew for continuous improvement
Requirements:
  • Leadership and team coordination
  • Managing conflicting deadlines and priorities
  • Initiative and independence
  • Strong administrative skills
  • Excellent time management
  • Strong communication skills
  • Conflict resolution and problem-solving skills
  • Flexibility to work outside normal hours when needed
Additional Information:

Follow us on LinkedIn and Facebook at Apex Event Recruitment for more updates. If this role isn't suitable but you're interested in event positions across Australia, please register your resume on our website.

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