Event Travel Manager

2 days ago

Melbourne, Victoria, Australia beBeeLogistics Full time $90,000 - $120,000

Job Title: Event Travel Coordinator

This is a temporary contract position that will last approximately four months. The role involves managing all guest travel arrangements, accommodation, and on-site logistics for a large-scale event.

Key Responsibilities:

  • Oversee the external travel agency to arrange flights
  • Plan and book ground transportation requirements
  • Manage hotel bookings, including room requirements and check-in/check-out planning
  • Create and distribute detailed itineraries to all guests
  • Handle guest travel enquiries before and during the event
  • Oversee the design and production of travel-related assets such as luggage tags and airport signage
  • Send, monitor, and manage invitations and RSVP lists, tracking guest responses and preferences
  • Plan and manage all guest logistics during the event
  • Engage, brief, and manage the on-site travel logistics team
  • Oversee airport arrivals and departures, including meet-and-greet services
  • Manage luggage organisation and transportation
  • Handle client and guest travel enquiries or changes on-site
  • Manage travel-related suppliers such as travel agencies, coach companies, and hotels
  • Reconcile travel arrangements and costs
  • Manage accounts payable for all travel suppliers
  • Complete final reporting on travel logistics and outcomes

Requirements:

Experience in coordinating events and managing travel arrangements is essential. Excellent communication and organisational skills are required to ensure smooth operations.

Benefits:

This role offers an opportunity to work on a high-profile event and gain valuable experience in the field of event management.

Other Information:

The successful candidate will be required to work closely with the event management team to ensure seamless execution of the event.

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