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Office Coordinator
2 months ago
The Office Coordinator plays a vital role in maintaining the day-to-day operations of Estia's Camberwell Central Services Office.
As the first point of contact, the Office Coordinator is responsible for providing a welcoming and professional experience for all employees and guests.
This position is a permanent part-time role, with a focus on Monday and Tuesday, from 9am – 5pm, with some flexibility required to work additional days from time to time to assist and support office events and leave coverage.
Key Responsibilities- Greeting and Directing Guests: Ensure all guests receive a professional and welcoming experience.
- Office Maintenance: Ensure the reception, meeting rooms, and general office spaces are kept presentable.
- Room Bookings: Assist with all room bookings and ensure smooth operations.
- Office Supplies: Maintain and restock office supply orders, including kitchen orders, stationery, and printers.
- Mail and Courier Management: Manage incoming and outgoing mail/courier deliveries/pickups from site.
- Catering Orders: Assist with catering orders and ensure timely delivery.
- Centralized Office Data: Manage centralized office data as required.
- Office Security: Maintain security passes for building and carpark access for employees and visitors.
- Travel Bookings: Assist with travel bookings and arrangements.
- Administrative Support: Provide administrative support as required.
- Reception/Office Management Experience: Demonstrated experience in a corporate environment.
- Communication Skills: Professional and courteous written and verbal communication skills.
- Problem-Solving Ability: Ability to work well under pressure and handle conflicting priorities.
- Organizational Skills: Well-developed organizational and time management skills.
- Administrative Skills: Excellent administrative skills and proficiency in a range of computer systems, including the MS Office suite.
