Senior Administrative Coordinator

2 weeks ago

Brisbane, Queensland, Australia beBeeAdministrative Full time $80,000 - $100,000
Job Description

The Brisbane 2032 Olympic and Paralympic Games Organising Committee is responsible for planning, organising, financing, and staging the 2032 Olympic and Paralympic Games in Brisbane, Australia. We are building a legacy for future generations, and this role is critical in supporting the Chief Sport Officer in achieving our ambitious goals.

This is a pivotal position requiring discretion, agility, and a proactive mindset. Given the ever-evolving nature of working on an Olympic event, your priorities will shift, and you must be comfortable managing changing and competing demands while supporting the broader team.

Responsibilities:
  • Manage the Chief Sport Officer's complex schedule, including meetings, appointments, and travel
  • Coordinate travel and accommodation, prepare itineraries, and manage expense reconciliations
  • Oversee inbox and document management, ensuring timely communication and filing accuracy
  • Provide logistical support for meetings, including agendas, minutes, and follow-up actions
  • Support financial processing and administrative reporting
  • Contribute to continuous process improvements across the division
  • Maintain confidentiality when handling sensitive information
  • Provide general office and facilities support where required
Requirements

We are seeking an experienced Senior Administrative Coordinator who possesses excellent communication skills, a high level of professionalism, discretion, and integrity.

The ideal candidate will have:

  • Experience supporting a senior executive or comparable role
  • Excellent verbal and written communication skills
  • Meticulous attention to detail, with strong organisational and problem-solving abilities
  • Ability to adapt and thrive in a fast-paced, evolving environment
  • Proficiency in Microsoft 365 (Word, Outlook, Excel, PowerPoint, Teams)
  • Alignment with Brisbane 2032's core values: Ambitious, Inclusive, Collaborative, and Agile
About Us

We are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

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