Project Documentation Coordinator

3 days ago

Brisbane, Queensland, Australia beBeeDocumentManagement Full time $76,000 - $92,000
Document Management Specialist

We are seeking a skilled Document Management Specialist to play a pivotal role in the delivery of major projects by managing project documentation, information systems and general administration work.


Key Responsibilities:
  • Maintain, update, and control project documentation in line with company requirements.
  • Manage document workflows, including reviews, approvals, revisions, and version control.
  • Ensure compliance with document management standards, procedures, and governance processes.
  • Coordinate with project managers, engineers, and external stakeholders to ensure timely submission and retrieval of documents.
  • Prepare and distribute reports, registers, and status updates to the project team and stakeholders.
  • Support the setup and ongoing management of electronic document management systems (EDMS).
  • Administration duties include setting up meeting rooms, taking minutes, stationery and consumable ordering, and diary management.

To Excel in this Role:
  • Recent experience in document control, records management, project administration, or a related role within construction, infrastructure, or engineering projects is essential.
  • Strong attention to detail and the ability to maintain accuracy across large volumes of data are required.
  • Familiarity with EDMS platforms and Microsoft Office Suite is preferred.
  • Strong communication and organisational skills with the ability to prioritise tasks in a fast-paced project environment are necessary.
  • A collaborative mindset and the ability to build positive relationships across project teams and stakeholders are important.

This is an exciting opportunity for detail-oriented professionals who want to shape their own career path while contributing to multi-sector building & infrastructure projects.

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