Highly Organized Administrative Support Specialist

1 month ago

Sydney, New South Wales, Australia Charter Diligence Full time

Are you a highly organized and detail-oriented individual with a passion for providing exceptional administrative service? We are seeking a skilled Administrative Support Specialist to join our team at Charter Diligence.

About the Role

This is an excellent opportunity to work in a fast-paced environment, supporting our team's success by ensuring smooth communication and efficient operations. As a key point of contact for both internal and external stakeholders, you will be responsible for managing tasks such as organizing files, sorting and distributing mail, maintaining registers, assisting with meetings and events, handling routine purchases, and preparing and assembling documents.

You will also prepare and compile information to aid in creating reports and other documentation, address enquiries and information requests, and ensure records and databases are up to date, properly maintained, and compliant with storage and management policies for ease of access.

Key Responsibilities
  • Task Management: Organize and manage tasks effectively to support team operations.
  • Documentation and Reporting: Prepare and compile information to create reports and other documentation.
  • Enquiries and Information Requests: Address enquiries and information requests from internal and external stakeholders.
  • Record Management: Ensure records and databases are up to date, properly maintained, and compliant with storage and management policies.
Requirements

We are looking for a driven and detail-oriented individual with a knack for organisation and a proactive approach to problem-solving. To succeed in this role, you will need:

  • Previous Experience: Previous experience in administrative support or a similar role.
  • Time Management: Strong time management skills with the ability to prioritize tasks effectively in a busy environment.
  • Communication: Excellent communication skills, both written and verbal, with a customer-focused approach to handling enquiries.
  • Technical Skills: Proficiency in office software and data entry.
  • Collaboration: A collaborative mindset and the ability to work seamlessly within a team.
  • Australian PR/citizen or on a long term working visa
About Us

We are Charter Diligence, a lead government agency in NSW. We are committed to diversity and inclusion, and we welcome applications from all qualified individuals. If you are passionate about making a difference and possess the necessary experience and skills, we encourage you to apply.

The successful candidate will receive a competitive salary of $42-52 per hour, plus superannuation. We offer comprehensive services including CV review, career coaching, interview preparation, psychometric testing readiness, job market analysis, networking assistance, salary negotiation guidance, and ongoing career support.

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