Centre Administrative Support Specialist

2 weeks ago

Rockhampton, Queensland, Australia beBeeAdministrative Full time $55,000 - $85,000
Job Description

As a key member of the administrative support team, you will provide efficient and effective administrative services for the centre. This role involves working closely with other staff to ensure seamless day-to-day operations.


Key Responsibilities
  • Provide administrative functions and confidential support including word processing, data entry, spreadsheets, photocopying, filing activities and taking minutes at various meetings
  • Support other staff on administrative issues and assist with the preparation of memorandums, reports and correspondence
  • Support the use and maintenance of office communication and technology including photocopiers, printers and computers
  • Handle general enquiries at reception and direct visitors as required, screen telephone calls and redirect enquiries to appropriate areas of the office
  • Manage mail and maintain accurate records
  • Procure stationery and miscellaneous office supplies to ensure adequate resources
  • Process human resources paperwork including timesheets, leave forms and payroll documentation
  • Perform opening and closing procedures
  • Conduct banking duties as required
  • Maintain secure filing and recording systems ensuring confidentiality of all documentation handled
  • Ensure access to files is restricted to relevant staff and approved external agencies
  • Verify accuracy and currency of records for the Integrated Offender Management system (IOMs)
  • Archives files and records in accordance with legislative requirements

Applications remain current for 12 months.

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