Senior Office Coordinator

5 days ago

Sydney, New South Wales, Australia beBeeAdministration Full time $60,000 - $80,000

Job Title:

We are seeking a highly skilled and experienced Senior Administrator to oversee the daily operations of our office.

About the Role:

  • Manage day-to-day office activities, including coordinating bookings, scheduling catering, and arranging training for clients
  • Maintain accurate records, databases, and filing systems for efficient data management
  • Process boat fuel calculations and staff timesheets on a weekly basis
  • Serve as a point of contact for clients and potential clients, handling inquiries and ensuring a warm and professional reception
  • Coordinate client orientations, events, and assist with bookings and scheduling requests as needed
  • Collaborate with the fleet team to address client needs, special requests, and any other service-related matters
  • Assist in managing client bookings, preparing vessel-related documents, and coordinating logistics for owner trips
  • Ensure timely communication of fleet updates, vessel availability, and service notices to clients and staff
  • Organize office events, team meetings, and staff activities to promote a positive office culture
  • Provide general support to staff in areas such as onboarding, training, and day-to-day administrative needs
  • Coordinate and assist in planning client events

Requirements:

  • Experience in a Senior Administration role
  • Strong communication skills

Key Responsibilities:

  1. Administrative tasks: maintaining records, processing paperwork, and managing supplies
  2. Fleet management: overseeing vessel operations, coordinating maintenance, and ensuring compliance with regulations
  3. Client liaison: communicating with clients, resolving issues, and providing exceptional customer service
  4. Team collaboration: working closely with colleagues to achieve shared goals and objectives

Benefits:

  • A dynamic and supportive work environment
  • Opportunities for growth and professional development
  • Competitive compensation package

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