Works Readiness Specialist

24 hours ago

Melbourne, Victoria, Australia VLine Full time
About the Role

We are seeking a highly skilled Works Readiness Advisor to join our Asset Management and Performance Group. As a key member of our team, you will play a critical role in ensuring the success of our planned works on the V/Line network.

Key Responsibilities
  • Implementation and Governance: Manage the implementation of assurance and governance processes, monitor and report on non-compliance of the Works Readiness Process to senior stakeholders.
  • Stakeholder Engagement: Facilitate weekly forums to ensure senior management awareness of deliverables and statues, build professional partnerships with key stakeholders through regular engagement, and liaise with work group leads and Project Managers to ensure all relevant information is captured.
  • Planning and Scheduling: Lead Works Readiness meetings, including minutes, agendas, and follow-up actions, and monitor outstanding deliverables progress within the required time.
  • Quality Assurance: Support in the process compliance, monitoring opportunities for improvement, and recommendations.
  • Continuous Improvement: Support and implement continuous improvement initiatives within the Works Readiness team.
  • Reporting and Documentation: Assist in the development and preparation of reports, coordinate non-compliance reports of the Works Readiness Process to senior stakeholders, and complete any other tasks as directed by the Supervisor.
  • Training and Support: Support the Works Readiness Team with Business-as-usual activities.
  • Lessons Learned: Actively participate in 'lessons learnt' workshops and contribute to continuous improvement.
About You

We are looking for an admin professional who excels in dynamic environments, demonstrates outstanding Stakeholder management abilities, works independently, maintains focus, has a keen eye for detail, and contributes significant administrative expertise.

Our ideal candidate will possess the following:

  • Demonstrated alignment to V/Line's values of responsiveness, integrity, impartiality, accountability, respect, leadership, and human rights.
  • Experience in facilitating and leading meetings, building partnerships, and engaging with senior stakeholders.
  • Experience in managing multiple stakeholders of different statures.
  • Proven experience working in intensive administrative environments, with competing priorities and tight deadlines.
  • Strong computer (MS office 365) and administrative skills.
  • Demonstrated Written and verbal communication skills.
What We Offer
  • Community impact – Make a genuine difference. Work in a role that connects Victorians, every day.
  • Huge potential – We are transforming, and you can too. Be a change maker, recognised for your contribution and creativity.
  • Dynamic environment – V/Line operates in a constantly changing space. Join a fast-paced and exciting organisation.
  • Collaborative team – You will be part of a broader supportive team. Surround yourself with talented, passionate peers.
  • Flexible working – We support flexible working. Work in a way that supports you to thrive in your role.

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