Works Readiness Coordinator
1 week ago
The Works Readiness Advisor plays a crucial role in the success of V/Line's Asset Management and Performance Group.
The primary objective of this position is to facilitate the review of planned works on the V/Line network, ensuring that the criteria and timelines defined in the relevant procedures are met.
Key Responsibilities- Implementation and Governance: Manage the implementation of assurance and governance processes, monitor and report on non-compliance of the Works Readiness Process to senior stakeholders.
- Stakeholder Engagement: Facilitate weekly forums to ensure senior management awareness of deliverables statuses, build professional partnerships with key stakeholders through regular engagement, and liaise with work group leads and Project Managers to ensure all relevant information is captured.
- Planning and Scheduling: Lead Works Readiness meetings, including minutes, agendas, and follow-up actions, and monitor outstanding deliverables progress within the required timeframe.
- Quality Assurance: Support process compliance, monitor opportunities for improvement, and provide recommendations.
- Continuous Improvement: Support and implement continuous improvement initiatives within the Works Readiness team.
- Reporting and Documentation: Assist in the development and preparation of reports, coordinate non-compliance reports of the Works Readiness Process to senior stakeholders, and complete any other tasks as directed by the Supervisor.
- Training and Support: Support the Works Readiness Team with Business-as-usual activities.
- Lessons Learned: Actively participate in 'lessons learnt' workshops and contribute to continuous improvement.
This position is ideally suited for an administrative professional who excels in dynamic environments, demonstrates outstanding stakeholder management abilities, works independently, maintains focus, has a keen eye for detail, and contributes significant administrative expertise.
Our ideal candidate will possess the following:
- Demonstrated alignment to V/Line's values of responsiveness, integrity, impartiality, accountability, respect, leadership, and human rights.
- Experience in facilitating and leading meetings, building partnerships, and engaging with senior stakeholders.
- Experience in managing multiple stakeholders of different statuses.
- Proven experience working in intensive administrative environments, with competing priorities and tight deadlines.
- Strong computer (MS Office 365) and administrative skills.
- Demonstrated written and verbal communication skills.
- Community Impact: Make a genuine difference. Work in a role that connects Victorians, every day.
- Huge Potential: We are transforming, and you can too. Be a change maker, recognised for your contribution and creativity.
- Dynamic Environment: V/Line operates in a constantly changing space. Join a fast-paced and exciting organisation.
- Collaborative Team: You will be part of a broader supportive team. Surround yourself with talented, passionate peers.
- Flexible Working: We support flexible working. Work in a way that supports you to thrive in your role.
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