Conference & Events Coordinator

4 weeks ago

Spring Hill, Queensland, Australia Accor Full time

About the Role

We are seeking a highly motivated and organized Conference & Events Coordinator to provide administrative support to the Sales & Marketing Department and coordinate business conferences and internal events.

Key Responsibilities

  • Provide daily and weekly administrative support, including distribution of event orders, final numbers, and change log reports.
  • Coordinate all internal events, including offsite catering orders.
  • Assist in the formulation of quotations for conference proposals, covering venue, function, menu, and accommodation costs.
  • Complete organization of conference activity and events from confirmation to post-event follow-up to ensure client satisfaction.
  • Coordinate and produce conference collateral material in liaison with the Sales & Marketing Manager.
  • Be proactive in controlling costs, being fully aware of forecasted business and targeted profitability while maintaining standards.
  • Attend and actively participate in Banquets Event Order meetings and, where appropriate, sales meetings.
  • Develop close working relationships with hotel suppliers, contractors, and clients.

Requirements

  • 1 to 2 years' experience within the Conference & Events sector with exposure to reactive and/or proactive sales.
  • Hold a valid QLD Responsible Service of Alcohol (RSA) certificate.
  • Previous experience in hotel operations is desirable.
  • Confident and articulate communication, negotiation, relationship, and networking skills.
  • Good interpersonal skills with the ability to communicate with all levels of team members.
  • Strong time management skills with the ability to multitask.
  • Sound understanding of emerging trends in the industry.
  • Proficiency in Microsoft Office and sales management software.
  • Flexibility to work evenings, weekends, and holidays as required.

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