Conference & Events Coordinator
7 days ago
About the Role
We are seeking a highly motivated and organized Conference & Events Coordinator to provide administrative support to the Sales & Marketing Department and coordinate business conferences and internal events.
Key Responsibilities
- Provide daily and weekly administrative support, including distribution of event orders, final numbers, and change log reports.
- Coordinate all internal events, including offsite catering orders.
- Assist in the formulation of quotations for conference proposals, covering venue, function, menu, and accommodation costs.
- Complete organization of conference activity and events from confirmation to post-event follow-up to ensure client satisfaction.
- Coordinate and produce conference collateral material in liaison with the Sales & Marketing Manager.
- Be proactive in controlling costs, being fully aware of forecasted business and targeted profitability while maintaining standards.
- Attend and actively participate in Banquets Event Order meetings and, where appropriate, sales meetings.
- Develop close working relationships with hotel suppliers, contractors, and clients.
Requirements
- 1 to 2 years' experience within the Conference & Events sector with exposure to reactive and/or proactive sales.
- Hold a valid QLD Responsible Service of Alcohol (RSA) certificate.
- Previous experience in hotel operations is desirable.
- Confident and articulate communication, negotiation, relationship, and networking skills.
- Good interpersonal skills with the ability to communicate with all levels of team members.
- Strong time management skills with the ability to multitask.
- Sound understanding of emerging trends in the industry.
- Proficiency in Microsoft Office and sales management software.
- Flexibility to work evenings, weekends, and holidays as required.
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