Project Schedule Coordinator

Job Summary:

The Portfolio Coordinator will play a pivotal role in enabling programs to effectively translate business case outcomes into a logically sequenced and dependency-driven document that can be relied on by all stakeholders as the source of truth for program activities.

About the Role:

This is an exciting opportunity to work collaboratively with various teams. As a Portfolio Coordinator, you will be responsible for schedule management, essential insights, and progress reporting to ensure predictable outcomes and assist in program optimization, including effective resource allocation and critical path monitoring.

Duties:

• Collaborate with peers and internal stakeholders, monitor delivery performance, and ensure that quality assurance and complaint/review processes are effectively managed.
• Be accountable for the quality and uplift of the Enterprise Transformation Portfolio schedules.
• Work with the EPMO team to ensure portfolio-wide interdependencies are identified and managed for the successful delivery of outcomes and benefits.
• Liaise with various stakeholders to gather accurate information and identify portfolio risks in a timely manner.
• Assist with the enhancement, implementation, and process integration of templates and artefacts to drive uplift of the project portfolio management maturity of the organisation.
• Drive a forward view of critical phases and milestones, inclusive of go-lives, deliverables, governance, and set up activity.
• Support the Program Leadership Team by providing high-quality reporting for key forums, including Steering Committee, Group Executive Team, and Board level reporting.
• Work with program team members to build out the necessary minimum standards to enable integrated program and portfolio scheduling, dependency management, and executive reporting with a specific focus on lead indicators.
• Provide quality assurance to ensure adherence to the minimum standards and standardization across the program and portfolio.
• Challenge underlying assumptions behind program schedules to ensure they reflect tangible outcomes, align with agreed acceptance criteria, and are realistic.
• Provide onboarding, ongoing training, and support to program and project managers, ensuring any scheduling-related capability gaps are identified and quickly addressed.
• Identify the critical path and associated risks/variance and drive the proactive development of contingency options, surfacing any critical and emerging delivery risks and potential implications to the Portfolio Delivery team as required.

Required Skills and Qualifications:

• Demonstrated experience leading and uplifting scheduling discipline at an enterprise level.
• Articulating insights to support executive decision making.
• A minimum of 10 years' experience in a project/program management environment across various delivery methodologies.
• Extensive experience in project scheduling tools such as PPM, MS Project, Project Online, and Jira.
• Qualification and/or accreditation in Project Scheduling and/or Project Management (Prince2, PMBOK).
• Well-developed skills in management and maintenance of project management tools, including Microsoft Project Online and Microsoft Project Portfolio Management (PPM).
• Well-developed project management office skills or equivalent knowledge and skills gained through practical experience, with a sound understanding of project management techniques and methodologies.
• Developed collaborative and partnering approach to stakeholder management.
• Pre-employment checks.

Organisational Culture:

We value diversity and encourage people from different backgrounds to apply. We commit to our people's development so the community can thrive.