Senior Administrative Support Specialist

7 days ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $85,707 - $107,383
Job Title: Senior Administrative Support Specialist

This role is a key position in supporting the Lord Mayor in meeting management and external engagement. The successful candidate will provide comprehensive administrative services to facilitate effective time management, relationship-building with stakeholders, and maintain databases and systems.

Key Responsibilities:
  • Assist the Lord Mayor in managing meetings, correspondence, and external relationships, ensuring seamless communication and collaboration.
  • Maintain accurate databases and systems for tracking and following up on requests, invitations, and correspondence, providing timely updates and reports.
  • Support day-to-day office operations, guaranteeing a smooth workflow and a positive work environment through proactive problem-solving and efficient task management.
  • Collaborate with the Chief of Staff and other team members to review processes and implement improvements in efficiency and effectiveness.
  • Evaluate and ensure compliance with health and safety standards and legislative obligations, working closely with Council to achieve WHS objectives.
Requirements and Qualifications:
  • Demonstrate exceptional interpersonal skills to handle sensitive and confidential matters with tact and discretion.
  • Proven experience in handling complex problems and confidential information with integrity and professionalism.
  • Show versatility in working independently and adaptability in handling diverse tasks and responsibilities.
  • Possess tertiary qualifications in business or relevant industry experience, showcasing expertise in administration and support functions.
  • Proficiency in MS Office applications, particularly in presentation design and report writing, to create engaging content and deliverables.

  • Senior Administrative Support Specialist

    7 days ago

    Sydney, New South Wales, Australia beBeeAdministrative Full time $80,000 - $95,000

    We are seeking a highly skilled and organized Senior Administrative Support Specialist to join our team.Job Description:The Senior Administrative Support Specialist will be responsible for optimizing the schedules of C-Suite members, scheduling meetings, and coordinating recurring check-ins. They will also organize meetings with internal and external...

  • Medical secretary/administration support

    1 week ago

    Sydney, New South Wales, Australia Specialist Practice Full time $60,000 - $80,000 per year

    We are a specialist surgical practice in Randwick seeking an experienced Medical Secretary/Administration professional to provide daily administrative and front of house support. This full-time roles requires a well-presented, friendly individual with the ability to manage a wide range of tasks with professionalism and discretion.Qualifications &...

  • Senior Administrative Support Specialist

    7 days ago

    Sydney, New South Wales, Australia beBeeAdministrative Full time $100,000 - $120,000

    Executive Support Specialist Job Summary:The Executive Team Assistant will support the Senior Team in various administrative tasks, requiring high organisational skills and strong communication abilities.Manage the team's schedule, coordinating meetings, appointments and travelAssist with document preparation, editing and correspondenceAct as liaison between...

  • Senior Administrative Support Specialist

    6 days ago

    Sydney, New South Wales, Australia beBeeAdministrative Full time $90,000 - $120,000

    Job Title: Senior Administrative Support SpecialistWe are seeking a highly skilled and experienced Senior Administrative Support Specialist to provide exceptional administrative support to the Chief Information Officer and Technology leadership team.Responsibilities:Calendaring and Coordination: Manage complex calendars, coordinate meetings, travel, and...

  • Administrative Support Specialist

    1 week ago

    Sydney, New South Wales, Australia beBeeAdministrative Full time $64,000 - $88,000

    Administrative Support SpecialistThe role of an Administrative Support Specialist is crucial in ensuring the smooth operation of a senior executive's office. This position requires a highly organized individual with excellent time management skills and proficiency in Microsoft Office Suite.Key Responsibilities:Manage senior executives' diaries with precision...

  • Administrative Support Specialist

    2 weeks ago

    Sydney, New South Wales, Australia beBeeAdministrative Full time $74,400 - $99,600

    Administrative Support SpecialistPublic Sector People is seeking an experienced Administrative Support Specialist to provide high-level secretarial support to a senior executive. The successful candidate will have excellent organisational skills, attention to detail, and the ability to work independently.

  • Senior Administrative Support Specialist

    6 days ago

    Sydney, New South Wales, Australia beBeeAdministrative Full time $130,000 - $170,000

    Job Title: Senior Administrative Support SpecialistAbout the RoleThis varied role provides general administrative support across a team, supporting senior leaders in diary management, travel arrangements, meeting and event coordination, as well as expense and purchase order reconciliations.Your Key Responsibilities:Provide exceptional interpersonal and...

  • Senior Administrative Support Specialist

    7 days ago

    Sydney, New South Wales, Australia beBeeSupport Full time $64,000 - $88,000

    Job Title: Senior Administrative Support SpecialistWe are seeking a highly skilled and organized individual to join our Shared Services team as an Executive Support Officer. The successful candidate will provide expert administrative support to deliver business operations and assist management in service delivery.This is a temporary, full-time position based...

  • Administrative Support Specialist

    2 weeks ago

    Sydney, New South Wales, Australia beBeeAdministration Full time $99,938

    Job OverviewPivotal role in empowering senior leaders to deliver on their responsibilities and goals by working closely with the administrative team to enable operational effectiveness.Support senior leaders' teams with project-related tasks as required in alignment with development goals.Work collaboratively with the administrative team, including sharing...

  • Administrative Support Specialist

    1 week ago

    Sydney, New South Wales, Australia beBeeSupport Full time $90,000 - $120,000

    **Administrative Support Specialist**We are seeking a highly skilled and experienced Administrative Support Specialist to provide executive-level administrative support to senior leaders.The ideal candidate will have a proactive approach, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.Key...