Executive Support Professional
2 weeks ago
About the Role
We are seeking an experienced professional to support our Director and Founder in a maternity leave position. The ability to communicate effectively in Mandarin is highly desirable, but not essential.
This opportunity allows you to work in a dynamic team where every day brings new challenges. You will provide strategic support and operational assistance across various departments, coordinating and managing daily workflows with varying expectations.
Key Responsibilities:
- Manage the Director's calendar and schedule appointments
- Develop and maintain effective relationships with key stakeholders
- Assist with monthly and ad-hoc report production, ensuring timely delivery and accuracy
- Prepare strategic and annual business plans, identifying key performance indicators and objectives
- Coordinate meetings and logistics, arranging travel and accommodation for the Director as needed
- Provide high-level administrative services, ensuring seamless execution of tasks and projects
- Verify invoices and authorization processes, ensuring accuracy and compliance
- Arrange meetings with industry executives, building relationships and facilitating partnerships
Requirements:
- Extensive experience interacting with multiple stakeholders, demonstrating adaptability and effective communication
- Able to adapt communication style to suit different audiences and situations
- Flexible approach to work, with ability to prioritize tasks and manage competing demands
- Able to professionally manage scheduling conflicts, ensuring smooth workflow and minimal disruption
- Ability to communicate effectively in Mandarin (desirable)
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