Front Office Coordinator

2 days ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $100,000 - $120,000
Job Overview

We are seeking a skilled and organised professional to oversee the provision of reception services, ensuring that facilities are well-presented and maintained. This role is responsible for greeting and directing visitors, receiving and responding to calls and emails, maintaining office areas, and performing various administrative tasks.


Key Responsibilities
  1. Greeting and directing visitors professionally, informing relevant staff members of visitor arrival.
    • Receive visitors and direct them to the appropriate person or department
  2. Receiving and responding to Reception calls and emails within specified timeframes
    • Respond promptly to phone calls and emails, resolving issues efficiently
  3. Maintaining the front of house and wider office area to project a professional image
    • Ensure cleanliness and organisation of reception area, kitchen, storage, and general office space
  4. Replenishing supplies as required
    • Monitor and maintain coffee pods, breakfast cereals, nuts, mints, fruit, milk, and stationery supplies
  5. Booking facilities and ordering catering
    • Book board room and conference facilities, order catering, and provide refreshments
  6. Assisting with office events
    • Organise invitations, track attendance numbers, book meeting rooms, order catering, and coordinate requirements
  7. Managing mail distribution
    • Distribute incoming mail and newspapers as required
  8. Coordinating maintenance and repairs
    • Coordinate with contractors for maintenance-related repairs and follow up on completion

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