Corporate Front Office Coordinator

3 days ago

Sydney, New South Wales, Australia beBeeFacilities Full time $65,000 - $85,000

Job Title: Corporate Front Office Coordinator

Role Summary

This is an exciting opportunity to join our organization as a Corporate Front Office Coordinator. The role will support the Front of House Team Leader and Facilities Manager, ensuring the facilities are well presented and maintained.

The primary purpose of this role is to operate and oversee reception, greet and direct visitors, oversee kitchen and storage/archive facilities, and maintain general office space and supplies.

  • Greeting and directing visitors professionally, and informing relevant staff of visitor arrivals.
  • Responding to reception calls and emails promptly and professionally.
  • Maintaining the front of house and office areas to project a professional image.
  • Replenishing supplies such as coffee pods, cereals, nuts, mints, fruit, milk, and stationery as needed.
  • Booking conference facilities, including arranging catering and refreshments.
  • Assisting with office events: sending invitations, tracking attendance, booking rooms, and coordinating catering.
  • Managing incoming mail and newspapers.
  • Monitoring office cleanliness through overseeing cleaning services.
  • Organizing new starter packages, including security passes and merchandise.
  • Completing monthly workplace safety and maintenance checklists.
  • Organizing maintenance quotes and following up with contractors.
  • Processing facilities-related invoices for payment.
  • Performing other ad hoc duties supporting the Facilities Manager as required.
Key Responsibilities:
  • Front of House Reception and Visitor Management
  • Office Supplies and Maintenance
  • Conference and Event Planning
  • Mail and Newspaper Management
  • Cleaning Services and Office Maintenance
  • New Starter Packages and Security Passes
  • Workplace Safety and Maintenance Checklists
  • Maintenance Quotes and Contractor Management
  • Facilities-Related Invoices and Payments
Required Skills and Qualifications:
  • At least 12 months of experience in a similar role, particularly in organizations with multiple offices or sites.
  • Effective and professional communication skills with all levels of staff and external clients.
  • Ability to thrive in a corporate environment, maintaining and enhancing organizational style.
  • Strong self-management and time management skills.
  • High attention to detail and accuracy.
  • Excellent customer service ethic.
  • Action-oriented with the ability to multi-task.
  • Proficiency in Microsoft Office suite.

We are looking for a highly organized and efficient individual who can manage multiple tasks and responsibilities with ease. If you have excellent communication skills, a positive attitude, and a passion for delivering exceptional customer service, we encourage you to apply for this exciting opportunity.

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