Divisional Support Officer

1 month ago

Canberra, ACT, Australia relatbl Full time

About the role

We are seeking a Divisional Support Officer to join our team at the APS5 level for a Commonwealth Government client based in Canberra CBD.

A 12-month non-ongoing APS contract is on offer, with the possibility of a 6-month extension. For ongoing APS staff, we can facilitate a s26 transfer (temporary or permanent).

Please note: only Australian citizens with the ability to obtain/maintain a security clearance can be considered for this role.

Duties:

  • Monitor Coordination Requests: Manage the inbox for coordination requests, ensuring timely responses and provide guidance to junior staff on routine inquiries.
  • Facilitate Clearances: Coordinate necessary clearances within the division, flagging requirements in advance and following established procedures.
  • Weekly Updates: Send out weekly requests for input and updates from the division, ensuring timely follow-up and collection of information needed for meetings and communications.
  • Administrative Support: Provide support for various processes and requests, ensuring timely assignment of documents and drafting necessary content before finalisation.
  • Preparation for Estimates: Coordinate preparation for important meetings, maintaining tracking documents and ensuring deadlines for required materials are met.
  • Project Contribution and Support: Contribute to divisional projects, provide general administrative support, and step in to cover key roles as needed.

Skills and experience:

  • Demonstrated experience providing high-level administrative support in a fast-paced environment, preferably within government.
  • Proficient in Microsoft Office applications or quick to learn new software.
  • Ability to achieve results through initiative, agility, and adaptability.
  • Strong communication skills, capable of delivering information clearly in various formats.
  • Excellent time management and attention to detail, ensuring high-quality work and effective project implementation.
  • Strong interpersonal skills for collaboration across teams and the ability to exercise discretion and maintain confidentiality.

Culture and benefits:

At relatbl, we treat people the way we would want to be treated. We provide a range of perks and benefits to our staff, making us a great place to work.

How to apply:

Click APPLY or get in touch with Deedee or Felix for a confidential discussion. We welcome applications from Australian citizens with the ability to obtain/maintain a security clearance.

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