Office Coordinator

5 days ago


Melbourne, Victoria, Australia Dyna Mo Full time
About Dyna Mo

We are a dynamic and innovative company that specializes in financial modeling and consulting services. Our team of experts uses cutting-edge technology to help businesses design, build, and operate models that are faster, lower risk, and more insightful.

The Opportunity

We are seeking a highly organized and detail-oriented individual to support our team as an Office Coordinator. This is a part-time role of approximately 15 hours per week, spread over three or four days, and can be flexible around a university schedule.

Key Responsibilities
  • Maintain the office environment, including equipment and stationery inventories and supplies
  • Liaise with facilities management on premises
  • Act as the Office Health and Safety Representative
  • Organize team socials, and other team, client, conference, and corporate events
  • Book travel for the team (domestic and international) and update a Travel Tracker
  • Manage diaries and meetings for the team
  • Assist with some aspects of bookkeeping (e.g., entry of employee expenses, bills, and invoices)
  • Set up bank payments
  • Assist with formatting of internal documents and client deliverables (Microsoft Word/PowerPoint)
  • Update the Customer Relationship Management system
  • Screen new joiners and assist with the onboarding process
Requirements
  • Currently in your second year or later of a university STEM or Commerce degree
  • Basic accounting knowledge or bookkeeping experience is desirable but not essential
  • Proficient in Office 365, especially Word and Excel
  • Proactive and able to anticipate the administrative needs of the business
  • Confident communicator with the ability to keep multiple stakeholders up to date with progress
  • Adaptable, flexible, and able to juggle multiple tasks simultaneously
  • Highly reliable and trusted to follow through on your word
  • Ability to maintain strict confidentiality and professionalism in handling sensitive information
  • Quick learner with a desire to upskill
  • Pursues everything with energy and drive
  • Genuinely cares about people
  • Available and ready to help – a true team player

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