High-Level Administrative Support Specialist

1 month ago

Sydney, New South Wales, Australia Keegan Adams Full time

About Keegan Adams

At the forefront of the financial services industry, this highly-respected Asset Management firm has been providing investment management and advisory services globally for decades.

We are seeking a proactive and skilled Executive Assistant to provide high-level support to the APAC CEO, to streamline their busy schedule and bring order to chaos. Working with a leader who values the skillset of an EA and grants autonomy in managing responsibilities, you will be contributing to the ongoing success of the organisation.

This is a 12-month contract based in the CBD commencing soon.

Key Responsibilities:

  • Provide high-level assistance to the CEO, including extensive email and calendar management across multiple time zones.
  • Act as a key point of contact for APAC stakeholders, fostering strong relationships and facilitating effective communication.
  • Manage all aspects of travel for the CEO and team members, including bookings, accommodations, transfers, and visas for both domestic and international travel.
  • Consolidate board reports, prepare documents, create PowerPoint presentations, and provide ad-hoc administrative support as required.
  • Oversee office operations, coordinate with suppliers, and ensure a smooth working environment for the local team.

About You:

The ideal candidate will have at least 3 years' experience as an Executive Assistant supporting executive or director-level roles, ideally within financial services, and demonstrates:

  • Proactivity & Ownership: A 'can-do' attitude with a drive to contribute to the business's success.
  • Autonomy & Professionalism: Enjoys a true one-on-one support role with a leader who values the expertise of an EA and grants autonomy in managing responsibilities.
  • Communication Skills: A professional and polished demeanour, with a flair for engaging clients and stakeholders globally.
  • Adaptability & Anticipation: Flexibility to operate effectively in a fast-paced environment, with an ability to anticipate the needs of the APAC CEO.
  • Technical Proficiency: Strong skills in PowerPoint, Excel, and Word, with exceptional time management and experience working across time zones.

What We Offer

  • A competitive salary of $80,000 - $100,000 per annum.
  • A role that offers variety—no two days are the same.
  • The opportunity to play a crucial role in APAC operations and business performance.

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