High-Level Administrative Support for Chairman

1 week ago

Sydney, New South Wales, Australia Secure Parking Full time

This is a unique opportunity for an experienced and highly organised Executive Assistant to provide high-level administrative support to the Chairman and other members of the Executive Committee at Secure Parking.

About the Role

As a key member of the team, you will be responsible for managing board schedules, preparing board reports and documents, translating information from Japanese to English and vice versa to ensure the smooth operation of the executive function. Your primary focus will be on coordinating meetings, preparing reports, and ensuring the timely completion of tasks.

Key Responsibilities:

  • Coordinate meeting schedules and prepare reports and documents as required
  • Manage overall office operations, acting as the primary contact for building management, cleaners, and other tradespeople
  • Order stationery and supplies as needed to maintain efficient operations
  • Monitor and manage access passes
  • Schedule monthly management meetings and ensure logistical arrangements are in place
  • Take meeting minutes and follow up on action items as necessary
  • Translate documents from English to Japanese and vice versa as directed by the Chairman and ExCo
  • Update and maintain accurate information on the Secure Parking website
About You

We are seeking an exceptional candidate who meets the following requirements:

  • Fluency in both Japanese and English languages
  • Bachelor's degree in Business Administration or a related field
  • Proven experience as an administrative assistant or similar role
  • Ability to translate documents from English to Japanese and vice versa
  • Excellent time management and organisational skills
  • Strong attention to detail and ability to work independently
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Discretion and confidentiality in handling sensitive information
Benefits and Salary

The successful candidate can expect a competitive salary of approximately $80,000 - $110,000 per annum, depending on experience. Benefits include opportunities for professional growth, a dynamic work environment, and a chance to work with a leading company in the parking industry.

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