Theatre Operations Coordinator

2 weeks ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $64,900 - $93,149

Administrative Support Role

Theatre Administration and Bookings Clerk

This position offers the opportunity to provide high-level administrative support to a theatre team.

The successful candidate will play a crucial role in the day-to-day running of the theatre department, ensuring efficient management of the operating theatre schedule. Comprehensive on-the-job training will be provided by the current team member in this role to ensure a smooth transition into the position.

Key Responsibilities:
  • Coordination of the theatre schedule, including entering patients onto the lists via electronic systems and managing surgeon leave
  • Meeting deadlines with data entry for theatre utilisation
  • Managing incoming and outgoing communications, including phone calls from surgeons' rooms and staff
  • Working alongside medical professionals, colleagues, patients, and visitors to deliver an exceptional patient experience
  • Ordering stationery items and distributing them as required
  • Scanning theatre sheets
  • Liaising with doctors and surgeons' rooms to obtain missing item numbers
  • Providing high-level administrative support to the Perioperative Services Manager
About You:

To succeed in this role, you must have excellent attention to detail and previous experience in a medical administration position. The standard working hours are Monday to Friday, 8:30 AM to 4:30 PM, although some flexibility may be available.

This is a permanent full-time position; however, we are open to considering two permanent part-time roles for the right candidates. Please indicate your preference in your application.

  • Intermediate to advanced proficiency in using Microsoft Office, with the ability to maintain accurate data entry
  • Excellent time management skills, with the ability to prioritise tasks effectively
  • Prior experience in a theatre bookings or surgical/medical administration role (desirable)
  • Certificate in Medical Terminology (desirable)
  • Familiarity with electronic systems (desirable)

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