Administrative Support Specialist

7 days ago

Perth, Western Australia beBeeAdministrative Full time $60,000 - $85,000

We are seeking a highly skilled and organized Administrative Support Specialist to join our team.

About the Role
  • Key Responsibilities:
  • Oversight of daily administrative tasks: scheduling maintenance, data entry, invoicing, job documentation, and ERP system management will be your primary focus.
  • You will be the first point of contact for client and supplier communication, requiring professionalism and exceptional interpersonal skills.
  • Effective management of office workflows: maintaining systems, handling purchase orders, coordinating material ordering, and managing office supplies is crucial to the role.
  • You will work closely with the director and finance team on project administration, accounts reconciliation, payroll, onboarding, and compliance documentation via various platforms.
  • Your support for project scheduling, tracking, and invoicing readiness will ensure timely delivery of projects.
  • Cultivating continuity and high service standards by liaising closely with trades staff and field teams is essential.
  • Improvement of administrative procedures and optimization of office efficiency through strong organizational skills will be a key area of focus.
Requirements
  • Proven administrative experience in a similar role within the construction or plumbing sector is ideal.
  • A working knowledge of job management platforms like Beams and AroFlo would be beneficial.
  • Exceptional communication, attention to detail, and ability to multitask are essential qualities required for this role.
  • You must be initiative-driven, highly motivated, and able to work both independently and within a team environment.
Why Join Us?
  • This role offers a pivotal position in shaping the administrative backbone of a growing business.
  • As an integral part of our team, you will have the opportunity to drive positive change and improve the company.
  • Reliability and stability within the ever-growing construction industry provide a secure foundation for long-term success.
  • Flexibility, ongoing support, and opportunities for in-house training will allow you to grow professionally and personally.
  • A supportive culture with regular team events and a strong sense of connection fosters a collaborative and inclusive work environment.

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