Administrative Assistant Opportunity

2 weeks ago

Melbourne, Victoria, Australia Herbert Smith Freehills Full time

We are seeking an Administrative Assistant to join our team at Herbert Smith Freehills in Melbourne. As a leading global law firm, we offer a dynamic and supportive environment where you can build a long-lasting career.

Our Administrative Assistants play a vital role in ensuring the smooth operation of our practice groups, providing administrative support to Legal Assistants and legal teams. If you are a customer-focused individual with excellent communication skills and a keen eye for detail, we encourage you to apply.

Key responsibilities include:

  • Providing timely and accurate support to Legal Assistants with administrative tasks.
  • Delivering high-quality work while managing deadlines, responding to change, and prioritizing tasks.
  • Liaising with business services and other departments to coordinate mail and courier requests.
  • Preparing files for archiving and managing file returns and retrievals according to firm guidelines.
  • Assisting with internal and external practice group events and functions.

To be successful in this role, you will require:

  • Impeccable attention to detail and organizational skills.
  • Enthusiasm and proactivity in the workplace, with previous customer service experience.
  • Knowledge of Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
  • Strong time management and communication skills, with the ability to prioritize tasks across multiple matters.

In return for your hard work, you can expect:

  • A competitive salary range of $65,000 - $80,000 per annum, commensurate with experience.
  • Ongoing learning and development opportunities tailored to your needs.
  • A comprehensive benefits package, including 26 weeks paid parental leave, holistic wellbeing fund, and home office allowance.
  • A diverse and inclusive work environment that values and supports its people.

We welcome applications from individuals of diverse backgrounds, including First Nations, LGBTIQA+, neurodivergent individuals, and those of all ages, cultures, genders, and abilities. Join us as we strive to create a human, bold, and outstanding team at Australia's leading law firm.

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