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Project Administration Officer

2 months ago

Brisbane, Queensland, Australia Intro Recruitment Solutions Full time

**Job Summary**

Intro Recruitment Solutions is partnering with a leading Government Construction business to find an experienced Project Administration Officer to support their organisation.

**About the Role**

We are seeking a highly organized and detail-oriented individual to provide administrative support to Project Managers and Superintendents. The successful candidate will be responsible for managing document control, project work requests, and budgeting activities.

**Key Responsibilities**

  • Manage document control systems, including Aconex, to ensure accurate and up-to-date information.
  • Process project work requests and create project numbers as required.
  • Enter and maintain forecast and approved project budgets.
  • Perform monthly billing activities, including reviewing unbilled costs and investigating billing issues.
  • Regularly review and audit system data to identify inaccuracies.
  • Review and validate contractor transmittals and follow up with contractors to resolve discrepancies.
  • Ensure high standards of accuracy when compiling documents and reports.
  • Participate in regular program update meetings to confirm the currency and accuracy of program-related data.
  • Provide support to Project Managers to highlight issues of poor or inaccurate project profitability.
  • Maintain records and files in accordance with records management procedures.
  • Reconcile and close projects in a timely manner.
  • Process and record key information in corporate systems, including Ellipse, SHE, SAIMS, and other in-house databases.
  • Prepare accurate and timely regular and ad-hoc program reporting for internal and external stakeholders.

**Requirements**

To be successful in this role, you will have excellent organizational and communication skills, with the ability to work in a fast-paced environment. You will also have experience in administrative support, preferably in the construction industry.