Office Administrator

3 weeks ago


Brisbane, Queensland, Australia Wenco International Mining Systems Full time
Job Title: Office Manager and Executive Assistant

We are seeking a highly organized and detail-oriented Office Manager and Executive Assistant to join our team at Wenco International Mining Systems in Brisbane, QLD.

Key Responsibilities:
  • Provide front-of-office support, including greeting staff and visitors, answering the phone, and providing administrative assistance to all departments and employees.
  • Coordinate outgoing courier shipments and distribution of incoming mail and packages.
  • Manage the company's cell phone plan, including issuing phones, monitoring usage, and suggesting plan changes.
  • Oversee facilities management, including coordinating with the landlord and external vendors for repairs and maintenance, monitoring the security system, and maintaining office supplies.
  • Ensure proper functioning and maintenance of photocopiers and printers.
  • Support WBE staff with regards to Wenco's Travel Program.
  • Assist the Human Resources department with various activities, including onboarding new hires, updating the office layout, and arranging employee virtual wellness events.
  • Provide administrative support to multiple Executive team members, including handling communications, correspondence, and special projects.
  • Manage daily calendars and handle travel arrangements and expense reconciliations for Executive team members.
Requirements:
  • 3+ years of experience in an Executive Assistant role or progressive administrative experience of 5+ years.
  • Experience working in a role that requires confidentiality.
  • Experience in event planning and coordination.
  • Strong knowledge of Microsoft Office applications (Excel, Word, PowerPoint) and Adobe.
  • Strong organizational, detail-oriented, and time management skills.
  • Excellent communication and interpersonal skills.
  • Ability to multi-task, prioritize, and think outside the box.
Preferred Qualifications:
  • Occupational First Aid Level 1 Certification.

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