Senior Portfolio Coordinator

2 weeks ago

Melbourne, Victoria, Australia beBeeExecutive Full time $85,000 - $125,000
Job Overview
The youth mental health service provides dedicated care to young people and their families, carers, supporters, and kin. This organisation focuses on delivering seamless, person-centred care, building on a pioneering legacy.

The Opportunity
As an Executive Assistant, you will support two Directors in establishing a new organisation, driving transformation, culture, and strategy. This role involves managing complex calendars, meetings, correspondence, and governance processes, as well as acting as a coordination hub across two portfolios.

Key Responsibilities
  • Deliver high-level support to both Directors, ensuring the smooth and professional operation of their portfolios.
  • Act as a coordination hub across the portfolios, tracking milestones, actions, and deliverables.
  • Manage calendars, correspondence, meetings, events, logistics, and the preparation of high-quality documents.

Requirements
  • Experienced: You've supported executives or Board-level leaders and understand the demands of a fast-paced environment.
  • Proactive & Organised: You anticipate needs, juggle competing priorities, and thrive in dynamic contexts.
  • Project-Minded: You can track milestones, follow up on actions, and keep initiatives moving.
  • A Communicator: You prepare clear, polished documents and presentations, and can manage day-to-day internal comms (intranet, newsletters, staff bulletins).
  • Digitally Savvy: Proficient in Microsoft Office, Canva, Adobe Creative Suite, and comfortable using collaboration tools like Teams, SharePoint, or Asana.
  • Relationship-Focused: You bring strong interpersonal skills to engage with staff, executives, and community partners.

What We Offer
  • Flexible working arrangements including remote work options where possible.
  • Employee wellbeing focused, access to EAP.
  • Fitness Passport membership.
  • Flexible, inclusive, and supportive workplace culture.
  • Opportunities for professional growth and development.

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