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Travel and Expense Coordinator

2 months ago

Melbourne, Victoria, Australia Bain & Company Inc Full time
About the Role

Bain & Company Inc is a leading international management consultancy firm that assists major corporations worldwide with strategy formulation, acquisitions, organizational design, and performance improvement.

Key Responsibilities
  • Process expense submissions and ensure compliance with company policies
  • Support the team by delivering accurate and timely assignments and contributing to overall team results
  • Review employee expense reports for reasonableness and consistency with firm policy, ensuring completeness and accuracy
  • Collaborate with team members to address workflow volume challenges and provide suggestions for rebalancing
  • Identify and report unusual trends or nonstandard items requiring policy clarification or additional approvals
  • Perform recurring audit steps as required by department procedures and controls, providing excellent customer service
  • Assist with troubleshooting system issues, and responding to inquiries from approvers
Requirements
  • 2-4+ Associate's/Bachelor's degree or an equivalent combination of education, training, and experience
  • Fluent in English, Spanish, and Portuguese
  • Experience in Travel & Expense or a related financial role within an organization
  • Proficiency in processing invoices, payments, and financial transactions
  • Familiarity with relevant software and tools (Outlook, Microsoft suite, MS Teams, Zoom)
  • Ability to apply accounting principles and practices to ensure accuracy and compliance
  • Strong attention to detail, time management, and problem-solving skills