Office Administrator and Financial Coordinator

3 weeks ago

Townsville, Queensland, Australia Achieve Group Full time

Achieve Group is seeking an Office Administrator and Financial Coordinator

Position Overview:

The Office Administrator and Financial Coordinator will be integral to the efficient functioning of our operations. This role merges administrative responsibilities, client interaction, inventory management, and financial record-keeping. The successful candidate will be detail-oriented, self-motivated, and adept at juggling various tasks simultaneously. There is potential for future relocation with the organization.

Key Responsibilities:

- Administrative Functions:
- Oversee daily office activities, including managing phone calls, emails, and office supplies.
- Organize meetings, appointments, and travel logistics.
- Draft and manage correspondence, reports, and documentation.
- Prepare samples for evaluation and generate reports.

- Client Interaction & Reception:
- Act as the primary contact for clients and visitors.
- Deliver outstanding customer service by addressing questions and resolving concerns efficiently.
- Uphold a positive and professional representation of the organization at all times.

- Inventory Management:
- Supervise the receipt and shipment of goods, ensuring precision and punctuality.
- Maintain inventory logs and liaise with suppliers for timely deliveries.
- Monitor stock levels and initiate orders as necessary.

- Financial Record-Keeping:
- Ensure precise financial documentation, including accounts payable, accounts receivable, and general ledger entries.
- Process invoices, payments, and perform reconciliations.
- Assist with payroll processing and the preparation of financial statements.

Qualifications:
- Demonstrated experience in administrative and financial roles.
- Proficiency in accounting software (e.g., QuickBooks, Xero, MYOB) and Microsoft Office Suite.
- Strong organizational capabilities and meticulous attention to detail.
- Excellent communication and client service skills.
- Ability to prioritize tasks and manage time effectively.
- Experience in inventory management is advantageous.
- Capability to work independently as well as collaboratively.

What We Offer:
- Competitive remuneration based on experience.
- Opportunities for professional advancement and skill development.
- A nurturing and cooperative work atmosphere.
- Potential for relocation with the organization.

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