Office Operations Coordinator

1 week ago

Chadstone, Victoria, Australia Vicinity Centres Full time

About Vicinity Centres

We're a leading Australian retail property group, redefining the way people live, work, and play. Our diverse portfolio includes some of the most iconic and loved retail destinations across Australia.

Our mission is to create vibrant communities through our data-driven approach, nationwide development pipeline, and commitment to delivering exceptional customer experiences.

About the Role

We're seeking an experienced Office Operations Coordinator to join our dynamic team in National Office. As a key member of our Workplace Service Team, you'll be responsible for providing exceptional customer service, coordinating office resources, and ensuring seamless operations.

Key Responsibilities

  • Deliver outstanding customer service to employees, visitors, and clients, addressing inquiries and requests with professionalism and courtesy.
  • Coordinate meetings, events, and office activities, including room bookings, catering arrangements, and logistics management.
  • Manage office resources and supplies, ensuring they are well-organized, maintained, and replenished as needed.
  • Provide technical support for office equipment, PCs, mobile phones, and other devices.
  • Maintain office cleanliness and presentation, conducting regular floor walks to identify maintenance and cleanliness issues.
  • Collaborate with cross-functional teams to achieve business objectives, share knowledge, and drive process improvements.
  • Ensure compliance with company policies and procedures, maintaining confidentiality and discretion when handling sensitive information.

Requirements

  • 2+ years of experience in customer service, office administration, or a related field, demonstrating strong organizational skills, attention to detail, and ability to multitask.
  • Degree in Business Administration or a related field, or equivalent work experience.
  • Excellent communication and interpersonal skills, with the ability to build rapport with diverse stakeholders.
  • Basic troubleshooting skills for office equipment and technology.

What We Offer

  • A competitive salary range of $65,000 - $80,000 per annum, depending on experience.
  • Ongoing training and development opportunities to enhance your skills and career growth.
  • A collaborative and dynamic work environment with a passionate team.
  • A comprehensive benefits package including health insurance, superannuation, and paid annual leave.

About Us

Vicinity Centres is committed to creating inclusive workplaces where diversity and inclusion thrive. We welcome applications from candidates from all backgrounds and encourage Aboriginal and/or Torres Strait Islander peoples to apply.

At Vicinity Centres, we believe in embracing diversity, promoting inclusivity, and fostering a culture of respect, integrity, customer focus, collaboration, and excellence.

  • Executive Office Coordinator

    7 days ago

    Chadstone, Victoria, Australia Vicinity Centres Full time

    Delivering Exceptional Customer ServiceVicinity Centres is reimagining the way Australians live, work and play by creating engaging destinations that bring communities together. We are seeking a skilled Executive Office Coordinator to provide exceptional customer service and support our office operations.We offer a competitive salary of $65,000 - $75,000 per...

  • Operational Services Coordinator

    11 hours ago

    Chadstone, Victoria, Australia Vicinity Centres Full time

    Vicinity Centres is redefining the way Australians live, work, and play. As a leading retail property owner and manager, we own and operate some of Australia's most iconic destinations.We're evolving our portfolio into vibrant hubs that offer a diverse range of retail, residential, and office spaces. Through data-driven decision-making and a nationwide...

  • Office Administrator Coordinator

    3 days ago

    Chadstone, Victoria, Australia Vicinity Centres Full time

    About Vicinity CentresVicinity Centres is reimagining the way Australians live, work, and play. We own and manage some of the most recognisable and loved retail destinations across Australia.Our diverse portfolio includes a broad selection of retail, residential, and office spaces. Through data-led decision-making and nationwide development, we do things...

  • Workplace Ambassador and Operations Coordinator

    1 week ago

    Chadstone, Victoria, Australia Vicinity Centres Full time

    About Vicinity CentresVicinity Centres is reimagining the way Australians live, work, and play. As a leading retail property group, we own and manage some of Australia's most iconic shopping destinations.We're evolving our portfolio into vibrant hubs that offer a mix of retail, residential, and office spaces. Through data-driven decision-making and...

  • Administrative and Customer Service Operations Coordinator

    1 week ago

    Chadstone, Victoria, Australia Holmesglen Full time

    Job Summary:We are seeking an experienced Administrative and Customer Service Officer to join our team as a full-time Administrative and Customer Service Operations Coordinator.About the Role:In this role, you will be responsible for coordinating processes and systems to ensure the effective administrative management of student enrolments, registrations, and...

  • Workplace Experience Coordinator

    4 weeks ago

    Chadstone, Victoria, Australia Vicinity Centres Full time

    About the RoleThe Workplace Concierge is a key position within Vicinity Centres, responsible for delivering exceptional customer service and supporting the smooth operation of our offices. This role is perfect for someone who is passionate about providing a warm and welcoming experience for employees, visitors, and clients.Key ResponsibilitiesThe successful...

  • Workplace Experience Coordinator

    4 weeks ago

    Chadstone, Victoria, Australia Vicinity Centres Full time

    Vicinity Centres is reimagining the way Australians live, work, and play.We own and manage some of the most recognisable and loved retail destinations across Australia.Our diverse portfolio, data-led decision-making, and nationwide development pipeline set us apart.We are Vicinity Centres.Job PurposeThe Workplace Experience Coordinator plays a vital role in...

  • Workplace Experience Coordinator

    2 weeks ago

    Chadstone, Victoria, Australia Vicinity Centres Full time

    About the RoleThe Workplace Concierge plays a pivotal role in delivering exceptional customer service, supporting the smooth operation of the office, and contributing to the overall success of Vicinity Centres.Key ResponsibilitiesCustomer ServiceProvide professional and courteous assistance to employees and visitors, addressing inquiries and resolving issues...

  • Office Service Manager

    5 days ago

    Chadstone, Victoria, Australia Vicinity Centres Full time

    About UsVicinity Centres is a leading Australian retail property group, reimagining the way Australians live, work, and play.With a diverse portfolio of iconic retail destinations across Australia, we're committed to delivering exceptional experiences for our customers, tenants, and employees.Job Title: Office Service ManagerWe're seeking an experienced and...

  • Administrative Service Coordinator

    2 days ago

    Chadstone, Victoria, Australia Holmesglen Full time

    Job OverviewWe are seeking a highly organized and customer-focused Administrative and Customer Service Officer to join our team at Holmesglen, a leading education provider in Australia.About the RoleThis is an exciting opportunity to contribute to the delivery of exceptional student experiences. As an Administrative and Customer Service Officer, you will be...

  • Assistant Manager

    3 weeks ago

    Chadstone, Victoria, Australia Accor Full time

    About the RoleAs a seasoned Front Office professional, you will lead our team in delivering exceptional customer experiences in a fast-paced luxury environment. We are seeking a highly motivated and results-driven individual who can inspire and motivate our team to achieve outstanding results.Key ResponsibilitiesCoordinate and manage the day-to-day...

  • Aged Care Admissions Coordinator Professional

    4 days ago

    Chadstone, Victoria, Australia Aged Care GP Full time

    Aged Care Admissions Coordinator OpportunityWe are seeking an experienced Group Admissions Coordinator to join our team at Aged Care GP. This role offers a unique chance to work with a collaborative team, supporting families as they transition their loved ones into aged care.The successful candidate will be responsible for ensuring the delivery of sales and...

  • Admissions Coordinator Opportunity in Aged Care

    7 days ago

    Chadstone, Victoria, Australia Aged Care GP Full time

    We are seeking an experienced Group Admissions Coordinator to join our team at Medical and Aged Care group. This is a great opportunity to work with a close-knit and collaborative team, providing exceptional support to families as they transition their loved ones into aged care.The successful candidate will be responsible for collaborating with Home Managers...

  • Administrative Support Coordinator

    4 weeks ago

    Chadstone, Victoria, Australia Holmesglen Full time

    THE ROLEAs an Administrative and Customer Service Officer at Holmesglen, you will play a vital role in ensuring the effective administrative management of student enrolments, registrations, and support. Your primary responsibilities will include coordinating processes and systems, providing quality customer service to internal and external clients, and...

  • Executive Administrator

    2 days ago

    Chadstone, Victoria, Australia Colliers Full time

    Job TitleExecutive Administrator - Melbourne OfficeAbout UsColliers International is a leader in global real estate services and a great local success story. Our culture of service excellence and collaboration provides our people with the ideal platform to engage clients, develop skills and accelerate careers.Job SummaryWe are seeking an Executive...

  • Boutique Operations Specialist

    9 hours ago

    Chadstone, Victoria, Australia Van Cleef & Arpels Full time

    About UsVan Cleef & Arpels is a renowned High Jewelry Maison with a rich heritage and exceptional craftsmanship. We are committed to delivering unparalleled experiences to our clients while fostering a culture of innovation, creativity, and excellence.Job OverviewWe are seeking a highly skilled Boutique Coordinator to join our team in this exciting role. The...

  • Administrative and Customer Service Coordinator

    3 weeks ago

    Chadstone, Victoria, Australia Holmesglen Full time

    Holmesglen is a leading education provider, valued by local and international learners, industry, and the community. We are recognised for innovation in education and training, applied research, creativity, and entrepreneurship. In this role, you will coordinate processes and systems to ensure the effective administrative management of student enrolments,...

  • Restaurant Operations Manager

    2 weeks ago

    Chadstone, Victoria, Australia TGI Fridays Full time

    Becoming a restaurant operations manager at TGI Fridays is a great opportunity to develop your leadership skills and be part of a dynamic team.As a restaurant operations manager, you will be responsible for overseeing the daily operations of the restaurant, including managing staff, coordinating events, and maintaining high standards of customer service.The...

  • Marketing Campaign Coordinator

    9 hours ago

    Chadstone, Victoria, Australia Vicinity Centres Full time

    Vicinity Centres We're a leading shopping centre owner and manager in Australia, reimagining the way Australians live, work, and play. Our diverse portfolio of retail, residential, and office spaces is evolving into destinations that offer a broad selection of experiences.This role supports the development and delivery of Marketing campaigns, programs, and...

  • Visual Merchandising Coordinator

    1 week ago

    Chadstone, Victoria, Australia H&M Group Full time

    COS: A Leading Fashion Brand in Singapore Are you a creative and organized individual with a passion for visual merchandising? Do you have a keen eye for detail and a knack for creating visually appealing displays? We are now looking for a Visual Merchandising Coordinator to join our team on a part-time permanent contract in Singapore. As a Visual...