Dynamic Administration Support Specialist

4 weeks ago

Tea Gardens, New South Wales, Australia DELAWARE NORTH Full time

About Delaware North

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Mindil Beach Casino Resort is the leading entertainment destination in the Northern Territory, offering a unique blend of gaming, dining, and leisure activities. As Darwin's exclusive five-star beachfront resort, we cater to every occasion, creating unforgettable experiences for our guests.

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Job Summary

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We are seeking a highly skilled Property Services Administration Officer to join our dynamic team. This role will provide essential support to our Property Services department, ensuring smooth operations behind the scenes at this premier destination.

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Key Responsibilities

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  • Provide friendly reception services to assist staff, contractors, and suppliers.\
  • Support the Property Services Supervisor/Manager with contract coordination and work orders, including tracking and following up on completed tasks.\
  • Manage service and maintenance requests efficiently.\
  • Facilitate contractor sign-ins and access control for external stakeholders.\
  • Ensure accurate processing of accounts payable documents in line with statutory requirements.\
  • Deliver general administration support to keep the Property Services department running smoothly.\
  • Assist with other administrative tasks as required.\
  • Collaborate with colleagues to achieve departmental goals and objectives.\
  • Foster a positive working relationship with internal and external stakeholders.\
  • Develop and maintain effective communication networks within the team and with external parties.\
  • Work collaboratively with the Property Services team to ensure seamless delivery of services.\
  • Act as a liaison between the Property Services department and other areas of the business.\
  • Support the Property Services Supervisor/Manager in maintaining accurate records and files.\
  • Participate in training and professional development opportunities to enhance skills and knowledge.\
  • Contribute to a safe and healthy work environment by adhering to safety protocols and procedures.\
  • Perform other duties as assigned by the Property Services Supervisor/Manager.\
  • Maintain confidentiality and handle sensitive information with discretion.\
  • Exercise sound judgment and problem-solving skills to resolve complex issues.\
  • Communicate effectively with staff, management, and external stakeholders.\
  • Build and maintain relationships with key stakeholders.\
  • Prioritize tasks and manage competing deadlines.\
  • Ability to work independently and as part of a team.\
  • Strong organizational and time management skills.\
  • Flexibility to work varied shifts, including early mornings, evenings, and weekends, as our business demands.\
  • Ability to adapt to changing priorities and workflows.\
  • Excellent interpersonal and communication skills.\
  • Able to work under pressure and meet deadlines.\
  • Demonstrated ability to handle multiple tasks and responsibilities.\
  • Able to develop and implement process improvements.\
  • Knowledge of property services administration practices and procedures.\
  • Experience in hospitality or a related industry.\
  • Sound knowledge of Microsoft Office applications.\
  • High school diploma or equivalent required; degree in Business Administration or a related field preferred.\
  • Relevant experience in property services administration or a related field.\
  • Familiarity with FMI software (desired).\
  • Valid driver's license.\
  • Ability to obtain necessary clearances.\
  • First Aid Certificate (preferred). \
  • Tertiary qualifications in a related field may be advantageous.\
  •   Benefits\
    • \
    • Competitive salary package $

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