Office Administrator
4 weeks ago
Hemming & Nicoll Constructions is a small Melbourne-based building company specializing in high-end architectural homes. Our company is directed by Travis Hemming and Reece Nicoll, who manage a small team of supervisors and carpenters. Our business model focuses on delivering quality homes and satisfied clients.
About You
We are seeking an experienced administrative professional to join our team. The ideal candidate will have a certificate in administration or equivalent experience and a proven track record of working in a construction company environment.
Key Responsibilities
* Provide administrative support across various business units, including word processing, document preparation, and maintaining spreadsheets.
* Utilize software programs such as Xero, Buildxact, and Happy HR, with training provided as needed.
* Manage and coordinate supplier quotes and invoices.
* Deal with queries from the public, staff, and customers.
* Ensure knowledge of staff movements in and out of the organization.
* Provide general administrative and clerical support.
* Prepare correspondence and documents.
* Receive and sort mail and deliveries.
* Monitor and maintain office equipment.
* Ensure common areas in the office premises are equipped with required office supplies.
* Coordinate the maintenance and repair of office equipment.
* Maintain the reception area and offices.
Requirements
* Proactive approach and strong administration skills.
* High interpersonal, oral, and written communication skills.
* Intermediate level of proficiency in Microsoft Office (Word, Excel, and PowerPoint).
* Creative and able to generate fresh concepts to assist with business strategies and new business projects.
* Preferably holds an intermediate level of proficiency in Project Management software.
* Innovative and comprehensive office and financial administration methods.
* Excellent attention to detail, flexibility, and good time management skills.
* Intermediate level of proficiency in Xero Accounting and Service Systems.
* Financial modeling knowledge/experience will be looked upon favorably.
* Relevant qualifications in office administration, customer service, Microsoft suite of office software, and staff supervision.
* Applicable years' experience in office management in a professional services environment.
* Experience in working with confidential documents and procedures.
* Experience in all facets of reporting and distribution of documents.
Job Benefits
This role offers flexibility of hours with a private office situated in Malvern.
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