Executive Support Specialist

1 week ago

Sunshine Coast Regional District, Australia beBeeAdministrative Full time $90,000 - $120,000
About the Role

We are seeking a highly skilled and experienced Executive Support Specialist to provide high-level administrative support to senior executives.

Key Responsibilities:
  • Manage calendars for multiple executives, ensuring seamless coordination of meetings and appointments.
  • Provide administrative assistance with tasks such as correspondence, travel arrangements, and expense reports.
  • Coordinate logistics for meetings, events, and workshops, including venue bookings, catering, and audiovisual equipment.
  • Prepare and distribute meeting materials, including agendas, presentations, and minutes.
  • Track and monitor action items from meetings and workshops, ensuring timely follow-up and resolution.
  • Support the preparation and delivery of team presentations, including content development and visual aids.
  • Collaborate with stakeholders to identify and prioritize tasks, ensuring efficient use of time and resources.
Requirements:
  • Proven experience in executive support or a similar role.
  • Excellent communication and interpersonal skills, with the ability to build strong relationships with executives and colleagues.
  • Highly organized and proactive, with a keen eye for detail and ability to multitask.
  • Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook.
  • Able to work independently and collaboratively, with a flexible approach to workload and priorities.

This is a long-term career opportunity within a rapidly growing enterprise business.

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