Practice Administrator
4 weeks ago
Role Overview
The Forensic Technology Services (FTS) team at Clayton Utz is seeking an accomplished Practice Administrator to join their national team on a permanent, full-time basis.
This role will be responsible for providing remote and in-person support to senior members of the FTS team, with a specific emphasis on supporting and managing the high-level diary responsibilities of 3 partners.
As an integral part of the team, you will work closely with the National FTS Operations Team, Business Manager, and Resource Operations Manager to ensure seamless administrative support to the business nationally.
Key Responsibilities
- Provide secretarial support for senior members of the FTS team, with a specific emphasis on directly supporting 3 partners.
- High-level diary management including organizing and coordinating client and team meetings.
- Facilitate travel arrangements in accordance with Firm travel guidelines with efficiency.
- Handle telephones and voicemail for team members with a focus on professionalism and efficiency.
- Manage general accounts, reporting, monthly billing, and expenses with a keen eye for detail.
- Assist with research tasks and putting together client presentations.
- Administer quality and risk responsibilities for the FTS team, ensuring compliance at the highest level.
- Provide support to the Business Manager and Resource Operations Manager as required.
Requirements
To excel in this high-level role, you will need:
- Strong experience in an administrative, secretarial role gained within a legal, accounting, or similar professional services environment.
- Professionalism, initiative, and efficiency when communicating and organizing meetings with high-level internal and external stakeholders.
- Experience with Aderant/CMS or similar matter management system will be highly regarded.
- Strong time management and prioritization skills, especially in an evolving environment.
- A demonstrable drive to contribute to the business's profound success.
- The ability to build and nurture positive relationships with colleagues.
- Team player and willing to step in and assist other FTS operations members as and when required.
- Advanced technical skills (Outlook, Word, Excel, and PowerPoint) with meticulous attention to detail.
What We Offer
Supporting you to be at your best:
- Competitive, annually reviewed total rewards package.
- Learning, training, and development opportunities.
- Up to 26 weeks' paid parental leave.
- Purchase up to an extra 4 weeks' additional leave each year.
- Health and wellbeing support services.
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