Administrative Support Professional
2 weeks ago
This Executive Assistant role within our Corporate Finance team provides invaluable support to three Melbourne-based Managing Directors and their teams.
We are seeking an exceptional individual with a minimum of 5+ years' experience in diary management in a complex and fast-paced environment, preferably in an Investment Bank, big 4 accounting firm, financial services or top-tier law firm.
The successful candidate will have excellent administrative, time management, and organisational skills, as well as superior verbal and written communication abilities. They will be able to build strong relationships with clients and colleagues alike, while maintaining a high level of professionalism.
Key Responsibilities:
- Provide EA support to three Corporate Finance Managing Directors and their teams
- Coordinate and arrange all travel; accommodation, transport, venues, catering etc
- Work closely with other Executive team members and EAs, while exercising discretion and initiative
- Provide assistance and relief support to our receptionist and other EAs when they are on lunch/leave etc
- Executive diary management in a fast-paced environment
- Arrange and support at internal functions and external events
- Meeting room bookings and hospitality at our offices, client and staff event coordination
- Prepare meeting materials, printing and binding
- Monthly reconciliation of expenses for the team ensuring adherence to policies
- Deliver a high, consistent level of customer service to key clients
About You:
- A minimum of 5+ years' experience with diary management in a complex and fast-paced environment, preferably in an Investment Bank, big 4 accounting firm, financial services or top-tier law firm
- A positive, can-do attitude. You are a team player who genuinely enjoys collaborating with others in service of business needs
- Experience handling confidential information with discretion
- Excellent administrative, time management, and organisational skills
- A high level of Outlook proficiency and intermediate to advanced capability with Excel, Word, and PowerPoint
- Demonstrated ability to manage workflow and priorities. You work well under pressure and are flexible
- Superior verbal and written communication allowing you to build strong relationships with clients and colleagues alike
- A high level of professionalism – face-to-face, over the phone, and in email correspondence
- Exceptional attention to detail and an inherent desire to provide excellent customer service
Salary:$120,000 - $150,000 per annum
-
Administrative Support Professional
1 month ago
Melbourne, Victoria, Australia Australian Catholic University Full timeAbout Australian Catholic UniversityAustralian Catholic University (ACU) is a welcoming community that values diversity and inclusivity. With over 2,500 staff members supporting more than 34,000 students across eight campuses - Ballarat, Brisbane, Canberra, Melbourne, North Sydney, Strathfield, Blacktown, and Rome - ACU offers a dynamic and rewarding work...
-
Administrative Support Professional
1 month ago
Melbourne, Victoria, Australia CBRE Full timeAbout the RoleCBRE is seeking a highly skilled Administrative Support Professional to join our dynamic team in Melbourne or Brisbane. This exciting opportunity will see you providing high-level administrative and operational support to the ISPT Property Team.The OpportunityIn this key client account role, you will be responsible for delivering outstanding...
-
Administrative Support Professional
1 month ago
Melbourne, Victoria, Australia Cadmus Full timeAbout CadmusCadmus is a pioneering EdTech company that collaborates with leading global universities to enhance assessment accessibility, progression, and success for diverse student populations through its cutting-edge platform.Fuelled by a driven team of professionals, Cadmus is revolutionising the way the world learns by breaking down education barriers...
-
Administrative Support Professional
2 weeks ago
Melbourne, Victoria, Australia Victoria Police Full timeThis role presents a unique opportunity to contribute to the administration of Firearm Prohibition Orders (FPO) within Victoria Police. As an Administrative Support Officer, you will play a key role in ensuring the efficient processing and management of these orders.About the RoleThe Firearm Prohibition Order Registry (FPOR) is responsible for managing and...
-
Administrative Support Professional
7 hours ago
Melbourne, Victoria, Australia MinterEllison Full timeThis role presents an exciting opportunity to support the Insurance & Corporate Risk team at MinterEllison, a leading Australian company.About the PositionAs an Administrative Support Professional, you will be responsible for providing high-level administrative assistance to the General Insurance and Sensitive Claims team.Email and phone management;Diary...
-
Administrative Support Professional
1 month ago
Melbourne, Victoria, Australia Michael Page Full timeWe are seeking a skilled and organized Administrative Support Professional to join our team at Michael Page.About Our ClientOur client is a leading provider of consulting services, offering expert advice on business strategy, technology solutions, and innovation. They help organizations enhance their performance and achieve goals through digital...
-
Executive Support Specialist
4 weeks ago
Melbourne, Victoria, Australia Administration & Office Support | Administrative Assistants Full timeJob Description:We are seeking an organized and detail-oriented Executive Support Specialist to join our dynamic team in the Procurement and Supply Department.The successful candidate will be responsible for managing and maintaining a comprehensive site manual, ensuring that all procurement and supply procedures are documented accurately.In addition, they...
-
Administrative Support Professional
1 month ago
Melbourne, Victoria, Australia Roy Morgan Research Full timeAbout Roy Morgan ResearchRoy Morgan is Australia's most reputable and longest established market research company, with an unparalleled reputation for reliable and accurate data. Since 1941, we have been at the forefront of innovation in data and research.Job Overview:We are seeking a skilled Administrative Support Professional to provide high-level support...
-
Administrative Support Professional
4 weeks ago
South Melbourne, Victoria, Australia Superior People Recruitment Full timeWe are seeking a professional and reliable Administrative Support Professional for this esteemed establishment. As a key member of our team, you will be responsible for delivering exceptional customer service and communication skills.This role offers a dynamic and safe work environment, where you will have the opportunity to utilize your corporate...
-
Administrative Support Professional
2 weeks ago
Melbourne, Victoria, Australia Blinq Full timePeople and Culture Assistant Role at BlinqThis is an exceptional opportunity to work with a leading Australian company, Blinq, as their People and Culture Assistant. The role will be instrumental in fostering a welcoming, organised, and vibrant workplace.About the RoleWe are seeking a highly organised individual with outstanding interpersonal and...
-
Administrative Support Professional
1 month ago
Melbourne, Victoria, Australia Marsh Pty Ltd Full timeWe are seeking a skilled Administrative Support Professional to join our team at Marsh Pty Ltd. This role will be based in our office and requires the ability to work at least three days a week on-site.You will provide essential support to Client Facing Brokers, ensuring the accurate and timely production of policies, renewals, and related documentation...
-
Administrative Professional
4 weeks ago
Melbourne, Victoria, Australia Engage Personnel Full timeAbout Engage PersonnelEngage Personnel is a modern accounting practice based in the Inner South Eastern suburbs, easily accessible via public transport. Our team is dedicated to providing exceptional service to our clients, and we're seeking an experienced Administration Assistant to join us.The OpportunityWe're looking for a highly organized and...
-
Administrative Support Professional
4 weeks ago
Melbourne, Victoria, Australia White & Case Full timeAre you ready to make your mark as part of our Global Operations Team? At White & Case, we'll support you, give you responsibility and welcome you as an integral member of our diverse, international team from day one. We foster a collegial working environment where partners are friendly and accessible, and colleagues always supportive and open to...
-
Insurance Administration Support Professional
4 weeks ago
Melbourne, Victoria, Australia Aon Full timeRole Overview">The Insurance Administration Support role at Aon is a hybrid position that offers the flexibility to work from home and our Aon office. This opportunity provides administration and client service support tasks, including insurance policy renewals and broker administration support.">Key Responsibilities">">Provide administrative support to...
-
Rural Administrative Support Professional
4 weeks ago
Melbourne, Victoria, Australia Deakin University Full timeJob DescriptionThe Administrative Assistant will assist in achieving the performance targets of Deakin University under the Rural Health Multidisciplinary Training (RHMT) program. This role will include general administrative and project duties to support School and DRH staff, as well as related education and training programs.
-
Administrative Support Professional
4 weeks ago
Melbourne, Victoria, Australia CBRE Full timeAbout the RoleAs an Administrative Support Professional in our Contract Services team, you will play a vital role in supporting the successful delivery of services to Monash University. This is a fantastic opportunity to develop your skills and experience in a dynamic and supportive environment.Key ResponsibilitiesThe ideal candidate will have a strong...
-
High Level Administrative Support Professional
4 weeks ago
Melbourne, Victoria, Australia Launch Recruitment Full timeLaunch Recruitment is currently seeking a highly skilled and organised Executive Assistant to provide top-level administrative support to senior executives.This exciting opportunity will allow you to leverage your exceptional organisational and multitasking abilities to ensure the smooth operation of the executive office.Key Responsibilities:Provide...
-
Melbourne, Victoria, Australia Placing Heads Recruitment Full timeWe are seeking a highly skilled and motivated Administrative Support Professional to join our team in Prahran. This exciting opportunity is perfect for someone looking for a part-time role with a high level of autonomy.The ideal candidate will have 3-5 years of experience in a similar role, with excellent attention to detail and intermediate Excel skills....
-
Melbourne, Victoria, Australia Annecto Full timeRole OverviewWe are seeking a highly skilled Administrative Professional to provide high-level support to our Chief Operating Officer (COO) and senior management team.About AnnectoAnnecto is a leading not-for-profit organisation providing aged care and disability services across Australia. With over 70 years of experience, we have a strong reputation for...
-
Administrative Support Professional
4 weeks ago
Melbourne, Victoria, Australia Victorian Government Full timeAbout the RoleWe are seeking an Administrative Support Professional to join our team in Broadmeadows. In this role, you will provide vital administrative support to our lawyers and clients as part of a small team of professionals. Your responsibilities will include clerking duties, reception tasks, and general office support, including managing appointments,...
