Executive Support Specialist

3 days ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $120,000 - $150,000
Job Overview

This role involves providing comprehensive executive support to senior leaders, encompassing diary management, communication facilitation, and travel coordination.

Main Responsibilities
  • Support the CEO by managing their schedule, handling correspondence, and arranging business trips.
  • Assist in preparing reports, letters, and high-level presentations.
  • Coordinate meetings across time zones, including with international stakeholders.
  • Foster strong relationships with internal and external parties, ensuring timely and professional communication.
  • Make travel arrangements for the executive leadership team and visiting guests.
  • Help plan business events such as conferences, roadshows, and off-sites.
  • Lead initiatives like community engagement and social/cultural events.
  • Oversee office infrastructure, supplies, and maintenance.
  • Identify opportunities for process improvement.
  • Maintain a safe, efficient, and professional work environment.
Requirements
  • Bachelor's degree in Business Administration or related field.
  • Proven experience in executive support, administration, and facilities management.
  • Demonstrated ability to work closely with C-level executives and senior leaders.
  • Experience working with international companies is desirable.
  • High level of confidentiality, attention to detail, and diligence.
  • Excellent people skills to foster stakeholder relationships.
  • Proactive approach with a solutions-focused mindset.
  • Strong written and verbal communication skills.
  • Able to prioritize tasks and deliver results in a fast-paced environment.
  • Superior organization, time management, and multitasking capabilities.
  • Self-motivated with a high level of professionalism.
  • Proficient in Microsoft Office and business management systems.
  • A current driver's license and willingness to travel locally.
  • Full-time work rights in Australia.
About the Role

This position offers the opportunity to work in a dynamic global telecommunications company that provides leading fibre optic products and services.

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